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Facilities Coordinator
Vacancy ref
Based in
Business area
Surf and Conventional
Working hours
37.5 hours per week
Contract type
Closing date
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Vacancy information


Subsea 7 is a world-leading seabed-to-surface engineering, construction and services contractor to the offshore oil, gas and renewables industry. We provide cost-effective technical solutions to enable the delivery of complex projects in all water depths and challenging environments.  With the recent acquisition of Glasgow based Swagelining Ltd, who specialise in polymer lining systems for strategic pipeline and riser systems, Subsea 7 has increased the operational capacity of its well established research and development site on the outskirts of Clydebank.

As a result we currently have a requirement for a Facilities Coordinator to take responsibility for the Facilities function of the jointly operated site and a smaller satellite building approximately three miles to the east. This is an exciting and varied role for an experienced Facilities professional who wants to take the next step into managing a small but busy development site.

The site currently contracts a Facilities Management Company (FMC) to supply all sub-contracted skillsets, and it is expected that the Facilities Coordinator will be responsible for managing and interfacing with this company to ensure their service levels are at the standard required to keep our Development Site operating efficiently and within all legislative requirements.  The role will be at the forefront of managing all reactive and planned maintenance/repair functions ensuring that all Facilities work is carried out in accordance to planned schedules or where applicable, through a reactive repair booking system.  Please note the Facilities Coordinator role is not a function for conducting repairs personally, this is an administrative management role ensuring all support systems and recording mechanisms of the Facilities function are in place and work effectively.


  1. Overall ownership of the Facilities Support function of the two Glasgow sites, ensuring all building fabric, fixed plant and surrounding grounds are continually kept at an expected standard to meet all performance and compliance levels required for safe operational activity and the general welfare of all staff members.
  2. Monitor and ensure all building and equipment maintenance schedules and support services are continually satisfied and periodic status reports are kept up to date and are available for audit and reporting purposes.
  3. Be the main point of reference for all contractors and sub-contractors visiting site ensuring all safety control functions are in place prior to, during and on completion of any designated work, for example: Presence acknowledgement; Permits to Work; TRAs & RAMs; Liability Insurances
  4. Manage the sites fault reporting function escalating all fault reports to the FMC via a single point reporting system, while continually ensuring performance and efficiency of the function are at acceptable levels.
  5. Plan and set priority ratings to each fault reported to ensure the appropriate response levels from the FMC are understood and realised.
  6. Provide periodically reports to Management on the performance and efficacy of the FMC by continually auditing on their contracted KPIs, for example: Response Times; Control systems; Outstanding repairs; Areas of concern
  7. Provide support to the Health and Safety Manager in executing Fire evacuation drills and emergency response initiatives.
  8. Manage all Facilities and Service support contracts and highlight to Management (at the earliest possible stages) on contract end dates or opt out points to allow for non-penalty termination, cancellation or renewal.

Qualifications and Education

Essential –

  • A Facilities, Engineering or Building related Qualification
  • NEBOSH General Certificate/Diploma or similar safety related certification

Desirable –

  • Membership of a recognised Facilities, Building or Engineering body
  • A recognised qualification in Quality and/or Quality Management Systems


  • Sound knowledge of a Facilities Management function and responsibilities
  • Strong administrative management skills with a high level of computer literacy (MS Office)
  • Excellent problem solving skills with the ability to prioritise issues effectively
  • Have the ability to manage both the contracted FMC and any associated contractors
  • Capable of creating and working to, planned work schedules


Essential –

  • Previous Facilities Management related experience dealing with both Office and engineering environments
  • Practical knowledge and experience of Facilities and/or Building related legislative requirements
  • Experience in self managing or operating a fault reporting function
  • Experience in dealing with general contractors and support service companies.

Desirable –

  • Experience of Quality Management systems or Quality initiatives
  • Work based experience of polymer pipe design and/ or manufacture
  • Budget control experience
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