Job details

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Position
Crewing Coordinator
Vacancy ref
60549
Based in
Singapore
Business area
Surf and Conventional
Working hours
40 hours per week
Contract type
Contract and Staff
Closing date
28/02/2019
Languages in which you may apply
English
Vacancy information

BRIEF DESCRIPTION OF ROLE

The role will provide the day to day service delivery of planning and execution of all personnel logistics operations relating to their assigned vessels, encompassing all aspects of the mobilisation and demobilisation for personnel being sent offshore. The position works in conjunction with principle planners, vessel, operations and other project resource managers to ensure that the group's offshore personnel needs are carried out in an effective and timely manner.

All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.

All personnel are also expected to contribute to creating a culture of ethics and integrity within Subsea 7 and ensure familiarity with and adherence to our Code of Conduct.

SPECIFIC KEY RESPONSIBILITIES & ACTIVITIES

These shall include but not be limited to the following;

  • Manning assigned vessels with qualified, certificated and medically fit offshore workers in accordance with National, International and Company specific requirements. Special attention to be provided to the extensive certification requirements for Divers and Marine personnel.
  • To ensure that offshore personnel are provided for vessels/projects in a timely manner by closely liaising with the external travel company, selecting the best option of travel and are in possession of the correct documentation, visas, work permits etc. Assist with visa process as required.
  • To ensure that personnel being mobilised or demobilised are supplied with valid travel information in good time prior to travelling
  • Liaise with onshore and offshore vessel management to plan and agree personnel movements and crew changes and engage them where changes of core crew personnel are planned to their specific worksite.
  • Maintain reliable scheduling and mobilisation/demobilisation information for personnel in the MAPS personnel planning system ensuring it reflects actual deployment information to allow accurate cost recharge, tax calculations and payroll.
  • Liaise with appropriate discipline Planners and the Global Employment Company regarding the sourcing of personnel.
  • Raise call offs, hire forms and certification check forms for personnel as required. 
  • Act as the primary point of contact for operational issues for the management and personnel associated with the assigned vessel(s), efficiently responding to queries from offshore staff in a timely manner.
  • Liaise with shipping agents and/or Subsea 7 country management to arrange personnel transfers and other in country services, completing schedule as appropriate
  • Verify any invoices and expense queries. 
  • Provide general administrative support within the Logistics team as required.
  • Participate with the department on-call duty rotas.
  • Make periodic visits to assigned vessel in order to build relationships with offshore personnel and gain familiarity with environment and operations.
  • Provide absence coverage for other Crewing Coordinators.
  • Ensure Kick off Documents and Vessel Activity Briefs are kept updated
  • Maintain Vessel POB to ensure it is kept updated 

PERSON SPECIFICATION

  • Understanding of the Offshore Oil and gas Industry including the processes required to mobilise and travel personnel to international offshore worksites (ticketing, visa, work permit, inoculations etc).
  • Working knowledge of the competencies/training required for offshore roles.
  • Adaptable and pro – active with a structured and methodical approach to tasks, with ability to manage workflows and deliver under pressure.
  • Excellent planning, co-ordination and organisational skills.
  • Well developed communication and interpersonal skills, with the ability to deal with personnel at all levels.
  • Proficient in the use of IT applications, including MS Office Suite and data base systems.
  • Strong administrative background and experience.
  • Prior experience in a similar functional discipline or role will be of advantage.

AUTHORITY/DIMENSIONS

  • Operate within the Business Code of Conduct
  • Uphold Subsea 7 core values and reputation, both internally and externally
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