Job details

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Tendering Executive Assistant
Vacancy ref
Based in
Paris (Suresnes)
Business area
Surf and Conventional
Working hours
37.5 hours per week
Contract type
Closing date
Languages in which you may apply
Vacancy information

Subsea 7 are currently looking for an Executive Assistant for their Tendering team, based in Suresnes (Paris)


  • The Tender Executive Assistant (Tender EA) executes secretarial support work for the Tender Department under the guidance of the Tendering Director.
  • The Tender EA gives administrative support when necessary across functions between Tender FR & UK and HSEQ/SCM/Legal & Finance in Suresnes.
  • The Tender EA operates in accordance with Subsea 7's Business Management System processes.
  • All personnel are expected to contribute towards creating a positive HSEQ culture within Subsea 7 and to ensure familiarity with and adherence to local HSEQ codes and practices.

Specific Key Responsibilities & Activities

Manage GPC Tender Sharepoints Team Sites

  • Responsible to set up and maintain GPC Tender Team Site structure.
  • Provide and maintain Group Permissions access (Team and Tenders).
  • Manage alerts for the Tender Team

Organisation/Preparation of Offers/Bids

  • Maintain & Set up offer's Templates in line with Subsea 7 branding (MA-GL-COM-001) and spread it to Tender Team.
  • Responsible for setting-up Team Site offer's structure on SharePoint (liaise with Technical Lead to consolidate with his structure).
  • Collect internal documents and ensure filing in accordance with the established distribution matrix and file as required.
  • Review formatting of offer’s deliverables to ensure consistency and cleanliness.
  • Save, print, consolidate and expedite final proposal with core Tender Team.
  • Ensure correct archiving of all submitted offers.


  •  Book meeting rooms, send invitations to all attendees and order coffee/lunch breaks.
  • Organize Pre Tender and Tender Board meetings in liaison with the other Regions/Department Managers Assistants.
  • Set up and support video and phone conferences.
  • Plan and organise special events such as Team building, Workshops as per budget.
  • Participate to GPC Tender Weekly meeting.




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