Job details

Beware Recruitment Scams
Please be on your guard against recruitment scams. These are increasingly being carried out online through false job advertisements, job websites, unsolicited emails, or bogus recruiters purporting to be from Subsea 7. As a company, we treat this fraud very seriously, and ask that you read our Recruitment Fraud guidance, to help you spot the signs of a scam.

Sorry, this vacancy is now closed

Vacancy information

Project Secretary (m/f/d)

Position overview:

  • Support the Project Manager and onshore project teams with various administrative tasks as required
  • Structure and maintain the project files in compliance with company procedures/Archive
  • Day-to-day project administration
  • Correspondence
  • Preparation and organization of meetings and meeting rooms
  • Taking minutes of project team meetings
  • Organize all required business travel arrangements (e.g. flights, hotels, etc.) as requested by the Project Manager and keep the administration and registration thereof
  • Prepare and process visa/work permit applications as required
  • Inform relevant personnel and local agents about all travel arrangements and requirements in due time


Authority / Dimensions:

  • Operate within the Business Code of Conduct
  • Operate according to Subsea 7's Management Principles
  • Support standards and procedures for the relevant Function
  • For level of authority see Expenditure and Authorization Specification'


Key qualifications/experience:

  • Secretarial education
  • Excellent knowledge of the English language (oral and written); Knowledge of German language is an advantage
  • Very good knowledge of MS Office
  • Stress resistant, reliable and accurate
  • Pro active attitude
  • Team player with service minded mentality