Job details

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Vacancy information

Project Secretary (m/f/d)

Position overview:

  • Support the Project Manager and onshore project teams with various administrative tasks as required
  • Structure and maintain the project files in compliance with company procedures/Archive
  • Day-to-day project administration
  • Correspondence
  • Preparation and organization of meetings and meeting rooms
  • Taking minutes of project team meetings
  • Organize all required business travel arrangements (e.g. flights, hotels, etc.) as requested by the Project Manager and keep the administration and registration thereof
  • Prepare and process visa/work permit applications as required
  • Inform relevant personnel and local agents about all travel arrangements and requirements in due time

 

Authority / Dimensions:

  • Operate within the Business Code of Conduct
  • Operate according to Subsea 7's Management Principles
  • Support standards and procedures for the relevant Function
  • For level of authority see Expenditure and Authorization Specification'

 

Key qualifications/experience:

  • Secretarial education
  • Excellent knowledge of the English language (oral and written); Knowledge of German language is an advantage
  • Very good knowledge of MS Office
  • Stress resistant, reliable and accurate
  • Pro active attitude
  • Team player with service minded mentality