Job details

Sharjah
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Vacancy information

DESCRIPTION OF ROLE

 

Responsible for the overall management of all SCM activities and resources assigned and dedicated to a Project or Tender. The incumbent will be responsible for the division of work among the SCM team and for all packages. The Project Procurement Manager is accountable to the Project Manager or Tender Project Manager for the success of the SCM activities and deliverables in accordance with agreed schedules, milestones and cost. The incumbent will also need to be focused in meeting the Projects’ overall schedule and profitability.

 

KEY ACCOUNTABILITIES

 

  • Accountable for development and implementation with Project Management, Engineering, Fabrication, Operations (and others as appropriate) of the SCM strategy and plan addressing sourcing locations, project unique requirements, procurement packages / scopes, milestone activities and duration, all structured to meet engineering, construction and installation deadlines.
  • To provide costing to the tendering department and also execute the post order activities through to close out.
  • Ensure effective interfaces through developing productive working relationships.
  • Drive the deliverables and actions to enable the procurement activities and milestones to be met in support of the Project or Tender schedule.
  • Support the development of the supplier database.
  • To be involved in the accelerated procurement of materials, components, equipment and spares.
  • To identify purchase requirements and requests for quotations.
  • To conduct supplier evaluation and selection according to the base product features and the extended product features.
  • To conduct price and cost analysis of the offers and negotiate effectively with the vendors.
  • To meet internal customers’ needs and ensure continuity of material supply by preventing interruptions of the flow of materials.
  • Development, implementation and overall management of the strategy to manage the risks of third party supply (including customer provided equipment /material suppliers, sub-contractors or nominated suppliers for bid lists) incorporating Prime Contract considerations,
  • Design and implementation of an optimum functional organisation aligned to the specific needs of the Project and the SCM responsibilities and manages the activities of SCM personnel assigned to the Project or Tender.
  • Focused on cost, risk, innovation, being commercially astute and performance driven in support of the Projects’ goals.
  • Compliance and effective deployment of the Group SCM Policies, Procedures, and requirements contained within the Management System.
  • Effective deployment and use of the approved suite of systems and tools to aid efficiency and effectiveness in execution of required activities.
  • Ensuring the growth of SCM competence and personnel development.
  • Providing regular and accurate status on the progress of the activities by means of appropriate reports.
  • Close out of procurement files (including assessment of Subcontractor or Supplier performance) completion of these for archiving and / or hand over to a customer at Project completion in accordance with the Group policy on retention of records and what is specified in the Contract.
  • Provision of a Project Close Out Report incorporating SCM Lessons Learnt and analytical data related to SCM activities on complex projects where appropriate, in an agreed format.

 

AUTHORITY/DIMENSIONS

 

  • Operate within the Business Code of Conduct.
  • Operate according to Subsea 7’s Management Principles.
  • Implementation and compliance with Group policies and strategies.
  • For level of authority see ‘Expenditure and Authorisation Specification’ and delegated Procurement Authority to sign/award subcontracts and purchase orders.

 

KEY RELATIONSHIPS/ STAKEHOLDERS

               

External
  • Suppliers and sub-contractors
  • Customers
  • Relevant professional bodies

 

Internal
  • Legal/Contracts & Project Management:
  • Agree flow downs relevant to scopes of supply/work against Contract requirements what T&C’s require approval to deviations, consultation and those SCM can deal with (Contracts to give guidance/input)
  • Working with Project Management, Contracts, Project Control, Engineering, Fabrication and Installation to:
  • ensure effective interfaces and drive the deliverables and actions to enable the SCM activities and milestones to be met in support of the Project schedule
  • resolve any issues which could adversely affect SCM progress, or Project schedule / cost
  • Ensuring all cost details and delivery dates are passed to Project Controls for every Award, Change Order and/or potential Change Order, also any potential Back Charges by us, or claims from Subcontractors or Suppliers yet to be agreed.
  • Ensuring Finance are kept informed of any commercial disputes related to potential Back Charges or Over Short and Damaged deliveries, to ensure we retain sufficient monies to cover these.
  • Communicates regularly with SCM team members within the Project team by use of briefing sessions.

 

QUALIFICATIONS

  • Holds a relevant degree or equivalent. Additional qualifications from a professional body are desirable.

 

EXPERIENCES

  • Extensive experience in a project based environment and an understanding of the dynamics of Project execution and the execution of SCM in support of these.
  • Minimum 10 years of experience and knowledge of subcontracts, purchasing, expediting, quality control and logistics in the offshore or subsea purchases in the oil and gas industry.
  • Strong contractual background.
  • Experience in the procurement of large items / packages (greater than $10M).
  • Good leadership, management, interpersonal, communication and networking skills.
  • Has relationship management, business process improvement experience and actively seeks to deliver performance improvement.
  • Networks with other SCM members to gain insights, lessons learnt and share their experience and best practice.
  • Ability to develop others potential.
  • Encouraging production of new ideas.
  • Encouraging a culture of transparency by acting consistently with integrity.
  • Ability to isolate core issues within complex problems and able to move easily between the big picture and the detail.
  • Ability to be insightful in identifying the needs of customers.
  • Ability to set performance goals, allocate responsibility, link achievement to reward and actively monitoring progress and provide supportive feedback.
  • Having experiences with Saudi Aramco and / or in Qatar will be preferable