Job details

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Vacancy information


The Logistics & Materials Coordinator will work within the Logistics Team reporting through
the Supply Chain Management function.
The Logistics & Materials Coordinator shall support country entry strategies and current
country of operation with formal, detailed and robust logistics plans. This will include
customs compliance, optimizing import/export mechanisms, shipping guidelines, vessel
logistics procedures and liaising closely with in-country service providers
This will include ensuring high quality communication with all internal and external parties
and a flexible, high quality and timely service to the Projects and other internal clients is
critical, particularly as business priorities can change at short notice. The success of this
role depends on good communication with offshore and onshore project teams and the
dissemination of useful information.

 Manage import and export of equipment from global locations to work sites in Gulf of
 Working within the Project with daily interface with other project functions including
SCM, Operations, Engineering, In Country Project teams, logistics Subcontractors and
vessel owners
 Coordinate each shipping, including paperwork, customs and duties and track
 Charter vessels (OSV, LCV, AHT), manage BIMCO contracts, and coordinate with all
stakeholders regarding operational and compliance aspect (i. e Jones Act, U.S.
regulations, FTZ). Clear all cargo and vessels
 Develop and implement Logistics Plans and associated Procedures as required on
 Support tenders and Projects with logistics budget, continues improvement by
analyzing and providing the most efficient solution.
 Prepare vessel importation 60 days prior arrival in the region
 Support offshore Resources (OR) during dry-dock or maintenance. Support vessel
mobilization & demobilization of material and equipment from / to the Project
 Attend vessels daily call during operations.
 Ensure process complies with Subsea 7 Business Management Systems and with
Customs Regulations in all countries of operation.
 Manage and develop strategic relationships with International Freight and Shipping
agents, Vessel Owners, Terminal/Dock Operators, Trucking Companies, Helicopter
Service Providers to ensure effective and cost-efficient service.
 Manage all SCM activities related to logistics including Purchase Requests, Purchase
Orders (SAP); archiving in SharePoint (TRF, Port Call, Charter), supplier management
system, Supplier assessment, health and safety Synergi Cases. (see below) (see
Bachelor's Degree or higher in Administration/Supply Chain/Logistics education.
Candidate must have about 3 years of experience in the Oil & Gas Industry and Supply
Chain/Logistics, coordinating operation and logistics subcontractors for domestic and
international movement of commercial freight by air, sea and road within an international
oil services company. Candidate must have experience on Vessel Port Calls, Loadouts,
Import / Export Compliance, Tracking Items and Chartering.

Experience operating at a similar level within a coordination role is required. Sourcing,
supply chain and negotiation skills are mandatory. A detailed knowledge of global Customs
and Excise regulations. Knowledge of Jones Act and Vessel Import & Export Norms.
Previous issuance of procedures, plans, budgets and scope of works is desirable.

Oil and Gas Equipment, Construction Vessel Operation knowledge and Practices are

Technical (including IT): A detailed understanding and comprehensive knowledge of
Inventory management systems and general supply chain and logistics practices. SAP

Interpersonal: The candidate will be required to interact with people at various levels
within the organization both regionally and globally, and externally with client
representatives, suppliers and regulatory authorities so must possess strong
communication, presentation and interpersonal skills

Self-Management: Self-motivated individual who has the adaptability to work effectively
as part of a team and as an individual. The candidate must be able to take decision and
work under a minimal supervision

Multi-task: Organizational skills and ability to coordinate different projects at the same
time and deadlines. The candidate must be able to work under pressure, processing fast
track request and able to prioritize.

Tendering: Transportation market knowledge to provide solutions and estimate project
logistics costs.

Accountability: Cost driven, and budget ownership are essential to keep projects costs
on track.

Analytical and quantitative skills are desired. Ability to understand & react with diverse
groups & operations. Problem solving skills are essential.
Flexibility: Willingness to travel frequently and work during out of office hours.