Job details

Houston
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Vacancy information

OVERVIEW OF ROLE
The Logistics Compliance Coordinator is responsible for import and export compliance
relating to the GOM business. The role ensures that we operate legally within US CBP &
USCG legislation and provides advice to the relevant teams to support compliance. It
ensures that new legislation is incorporated into our procedures and that training is
provided to support any changes.
While focusing mainly on the compliance aspects of the logistics function there will also
be a need to understand and potentially participate from time to time in the key
functions of the broader logistical service provision.
All personnel are expected to contribute to creating a positive HSEQ culture within
Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
SPECIFIC KEY RESPONSIBILITIES & ACTIVITIES
.
• Leads the construction of an all encompassing procedure for USCBP and USCG
compliance for Subsea 7 GOM office combining inputs from all departments
necessary.
• Takes all reasonable steps necessary to ensure that all imports and exports are
performed in line with current regulations.
• Understand the processes adopted by other Subsea 7 group entities for performing
import and export activities and liaise with them regarding implications of
noncompliance to the group.
• Responsible for monthly reporting and administration activities to ensure fulfilment
of our obligations to the regulatory bodies including BIS, USCBP and USCG. This will
include:
o Manage the requirements of our End Use Authorisation.
o Apply for all export licences as required and submit transparency reports
when required.
o Maintain record of export controlled items.
• Perform audits on the GOM business logistics activities to ensure compliance with
regulatory requirement.
• Identify risk areas and suggest how to mitigate the associated risk.
• Run reports & pull KPI from ACE & qualify data to proactively plan for future
compliance innovation. 
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• Monitor compliance of nominated freight agents.
• Supports the Function Manager and proactively contributes to drive the delivery of
functional SCM initiatives, objectives and Key Performance Indicators (KPI’s).
• Perform SCM activities; within allocated area of responsibility, according to Company
policies, procedures and systems; and Client requirements, as applicable.
• Ensure SCM capitilises from lessons learned and SCM activities are performed in
consideration of best practice, striving to mitigate risk and consistent promotion of
Company core values.
• Collaborate with key stakeholders e.g. HSEQ, Contracts, Finance and Engineering to
ensure cross functional delivery of SCM activity.
• As SCM contract operational representative, act as the principle point of contact with
the supplier for day to day issues.
• Ensure optimal utilisation of relevant Long Term Agreements
• Effective utilisation of SCM and Company systems e.g. SAP, Supplier Management
System (SMS), SharePoint and Synergi to effectively deliver SCM activities and
promote knowledge share.
• Lead and promote initiatives to drive continuous improvement within SCM
• Educate members of the logistics team in key activities to a sufficient level to provide
cover and assistance as required.
• Assist with any other duties that may be required for successful business delivery.
AUTHORITY/DIMENSIONS
• Operate within the Code of Conduct
• Operate according to Subsea 7’s Management Principles
• Supports standards and procedures for the SCM function
• For level of authority see ‘Authority Limit Matrix’
KEY RELATIONSHIPS/ STAKEHOLDERS
External
• USCBP & USCG
• Third Party Legal Contacts
• Department for Business Innovation & Skills (Export Control Organisation)
• Shipping Agents
Internal
• SCM Teams
• Project Team
• Offshore Resources
• Logistics Teams (GOM, I-Tech, PPT, AFGOM)
• Tax Team
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PERSON SPECIFICATION
• Certified Customs Specialst and/or Licensed Customs Broker.
• Knowledge of Customs regulations and how they apply to the business.
• Experience in the provision of Logistics services and the management of customs
procedures in the Oil & Gas industry (Subsea experience desirable).
• Experience with SAP desirable.
• Good negotiation skills are beneficial.
• Excellent written and oral communication skills and fluency in English.
• High degree of computer literacy (Excel, Word, PowerPoint etc.)
• Uphold Subsea 7’s core values and reputation both internally and externally
• Pro-active and positive to changes and challenges typical of Oil and Gas Sector
• Ability to communicate at all levels, pro-active and open in communication with all
interfacing parties both internally and externally
• Ability to multitask across different SCM activities, flexible in approach and possess
the ability to change priorities as and when business or client needs dictates
• Proactively share knowledge within and out with the SCM Department as well as
providing quarterly updates to management on changes in regulation as required.
• IT system and tools must always be used responsibly and in line with company
policy.
Within the SCM Function Development Scheme you will find full details of the technical,
functional, business and personal capabilities for this role.