Job details

Lisbon
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Vacancy information

JOB DETAILS

JOB TITLE: Transit Coordinator

BUSINESS UNIT: Subsea 7 AMEC

REPORTS TO: SCM Manager

OFFICE LOCATION: Lisbon - Portugal

 

Subsea 7 is a global leader in the delivery of offshore projects and services for the evolving energy industry, with over 80 nationalities across more than 30 countries. Everywhere we operate, our people are inspired to develop new ways of working and adapt to the changing energy industry.

We provide project management, engineering, and construction expertise across the full field lifecycle. These services are delivered within three operational business units: Subsea and Conventional, Life of Field, and Renewables and Heavy Lifting.

Within Africa, Middle East & Caspian region (AMEC), we safely execute Subsea and Conventional projects which connect seabed wellhead infrastructures to surface facilities such as platforms and floating production systems. We are actively present in a significant number of countries in Africa, Europe, Caspian Sea, Middle East and Asia.

DESCRIPTION OF FUNCTION

  • Look after preparation, follow-up, export documentation as well as physical preparation of all our shipments from Ex Works/FCA to discharging port/airport (customs clearance formalities at destination to be done by the local in-country organization)
  • Handle import formalities and cargo delivery for return material from discharging port/airport to final destination
  • Select the best means of transportation to ship material and equipment, including compliance with customers requirements as necessary
  • Consolidate shipments to optimize transportation budgets

SPECIFIC KEY RESPONSIBILITIES & ACTIVITIES

  • Support RFQ process by proposing the most appropriate incoterms
  • As per import/export procedures, seek and obtain import licences in countries as required
  • Prepare and follow compulsory “pre-shipment” inspections with the agreed companies when required
  • Co-ordinate the collection of parcels and take responsibility for them in accordance with the orders
  • Carry out the packing requirements when necessary in accordance with the transport requirements and the rules in effect
  • Keep updated the list of vessels departures
  • Execute the consolidation of orders
  • Prepare and get export documents
  • Give to service provider (freight forwarder, carrier, packer…) all instructions and documents required for a good execution
  • Declare cargo value for insurance
  • Inform the consignee, prepare and send him the import documents within the required time frame
  • Send pre-alert message to Transit Co-ordinator at destination
  • Carry out importation formalities and delivery of return material when justified
  • Draw up each month the Intrastat declaration in accordance with regulation
  • Ensure the relevant custom documents have been received and give them to the administrative agent as soon as possible
  • Work with qualified suppliers
  • Apply Frame agreements and negotiate freight rates as per Transit purchasing process
  • Record savings
  • Check and approve service provider’s invoices as per invoicing process and within authority limits
  • Establish and update on a regular basis the shipment status report
  • Provide SCM manager with regular reports on vessels schedules as well as on cargo status
  • Provide and pass on lessons learnt
  • Obtain approval for air freight transportations
  • Issue monthly datas for KPI
  • Do assessments
  • Get surcharges recorded in Cats
  • Handle reservations and litigations

AUTHORITY / DIMENSIONS:

  • Operate within Subsea 7’s Code of Business Conduct
  • Operate according to Subsea 7's Management Principles
  • Support standards and procedures relevant to the Function
  • Proactive involvement in all HSEQ policies and proactive intervention in daily safety concerns

KEY RELATIONSHIPS / STAKEHOLDERS:

External:

  • All suppliers/packing, freight forwarders, shipping agents
  • All sea and airfreight companies
  • All inspection organisations
  • Customers : for the importation in the site country, through the contract PMT
  • Joint venture Partners : for transportation synergies

Internal:

  • SCM Department
  • Other Functional Departments
  • Projects SCM Managers
  • Africa in-country entities

 

PROFILE:

  • Graduate / Diploma holder or equivalent
  • Skilled in Incoterms, air/sea/road transport regulations, Customs regimes, packing standards
  • Minimum 8 years experience in maritime transport and transit logistic.
  • Fluent in English
  • Ability to perform well under pressure with tight deadline
  • Excellent interpersonal and communication skills and able to relate with cross cultural management environment
  • Respect Subsea7 rules/values
  • The position is based in Lisbon with occasional travels worldwide.

 

MANAGEMENT OF APPLICATIONS

All applicants that meet the job criteria will be contacted in the next two weeks by the recruitment team. Remaining applications will be integrated in our database and considered in future job opportunities.

 

WE LIVE BY OUR VALUES

SAFETY | INTEGRITY | SUSTAINABILITY | PERFORMANCE | COLLABORATION | INNOVATION

Our values are not just Corporate words on our Website or a poster on the wall in an office or a vessel. They are our continuous drivers of our behaviors; our actions and they guide our choices.”

John Evans, CEO

 

AN ENVIRONMENT WHERE YOU CAN THRIVE

Whatever your ambitions or professional aspirations, Subsea 7 provides exciting career opportunities, by connecting people and energy all over the world. Here, you’ll have the chance to work in a multicultural environment and embrace new career opportunities, either across AMEC countries or in other Subsea 7 business units.

 

A PLACE FOR INNOVATION

The knowledge, creativity, and ideas our people bring to some of the most challenging and inspiring energy projects around the world drive our growth and success.

 

A CAREER YOU CAN BE PROUD OF

Subsea 7 is an equal opportunity employer. You’ll be surrounded by a diverse, international community of experts, who bring different skills and ideas that help us challenge the status quo and inspire innovation. Diversity makes us smarter.