Job details

Baku
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Vacancy information

JOB DETAILS

JOB TITLE: Junior SCM Engineer

BUSINESS UNIT: Supply Chain Management (SCM)

REPORTS TO: SCM Manager

TYPE OF CONTRACT: 1-year contract with the possibility of extension

Subsea 7 is a global leader in the delivery of offshore projects and services for the evolving energy industry, with over 80 nationalities across more than 30 countries. Everywhere we operate, our people are inspired to develop new ways of working and adapt to the changing energy industry.

We provide project management, engineering and construction expertise across the full field lifecycle. These services are delivered within three operational business units: Subsea and Conventional, Life of Field, and Renewables and Heavy Lifting.

Within Africa, Middle East & Caspian region (AMEC), we safely execute Subsea and Conventional projects which connect seabed wellhead infrastructures to surface facilities such as platforms and floating production systems. We are actively present in a significant number of countries in Africa, Europe, Caspian Sea, Middle East and Asia.

DESCRIPTION OF FUNCTION

Support SCM Activities (mostly toward supply and/or services available in-country) on project and tender if required.

Manage procurement of medium to complex “engineered” materials and/or services as allocated by the Project SCM Manager and ensure materials /services are delivered as per the Project or Tender Procurement Plan requirements (Time, Cost, Quality).

All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.

All personnel are also expected to contribute to creating a culture of ethics and integrity within Subsea 7 and ensure familiarity with and adherence to our Code of Conduct.

KEY RESPONSIBILITIES

Project Support

Pre-Award 

  • Participate to Supplier pre-qualification and selection with the Project SCM Manager
  • Prepare/issue request for quotation including all required information for Bidders to submit fit for purpose proposal.
  • Perform commercial and contractual analysis, schedule evaluation of bids, and incorporate technical evaluation from Engineering, QA, QC & HSE.
  • Finalise the bid summary and make recommendations to the Project SCM Manager and to the Project Manager for technically acceptable solutions.
  • Perform commercial negotiation, ensure the best deal for Subsea 7.

Award management

  • Prepare the Supplier Commitment Approval (SCA) and obtain approval.
  • Maintain the Project Procurement Plan up to date.
  • Initiate & expedite the PR & PO process in SAP.
  • Prepare Contract up to readiness for signature
  • Update Proc Plan and budget basis
  • Validate with other department man plan for Technical and QHSE supports
  • Update transportation plan

Post Award Management

  • Is the single Point of Contact with the Supplier and act as “PO Owner” up to delivery to the site team
  • Coordinate all Supporting activities with Engineering, QHSE, Doc Control, Cost Control,..
  • When dealing with Category related PO, report to Category Lead for any evolution of the PO
  • Organise the Kick off Meetings with Vendors, ensuring in particular that instructions related to Vendor documentation and to the administration of the Award are clearly explained and understood.
  • Use tracking tools available in the project
  • Challenge Supplier Documentation List to the sole relevant document.
  • Is accountable for the timely review and approval of Supplier documentation
  • Organise Pre-Production Meeting
  • Update SCM schedule and Procurement plan with progress and delivery dates
  • Ensure that transit requirements are considered, that actions and information to transit team is made or given in due time and that the product is effectively delivered without delay.
  • Ensure all actions are taken against QC issues raised, make sure all alarm and NCR are treated.
  • Report weekly or according to project requirement, on progress and opportunities.
  • Manage and negotiate all Variation Orders
  • Check suppliers invoices and the final account, obtain the corresponding close out certificate from Suppliers and issue the as-built revision of the Award.

Tendering Support

  • Support Tender team under by driving the RFQ process in order to timely obtain the required details for the assigned RFQ.
  • Propose suppliers (based on Company and Subsea 7 approved Suppliers) and alternative suppliers (subject to SCM Tender Manager approval
  • Challenge Engineering requirement
  • Perform commercial and contractual analysis, schedule evaluation of bids and recommendation with related buy out or cost increase depending on evaluation of the market evolution.

Department Support  

  • Highlight all discrepancies in SCM processes, identify related risks and propose actions to minimize such risk.
  • Ensure feedback and supplier performance evaluations upon completion of works by use of the Saving and Value Capture/Overrun Report, Supplier performance assessment, and Lessons Learned reports.

AUTHORITY/DIMENSIONS

  • Operate within the Subsea 7’s Code of Conduct
  • Operate according to Subsea 7’s Management Principles
  • Support standards and procedures for the Project Assistant Function
  • For level of authority see ‘Authority Limit Matrix’

 

KEY RELATIONSHIPS/ STAKEHOLDERS

 

External

  • Professional Bodies : All Subcontractors/Suppliers
  • Customers : Through PMT

 Internal

  • Country Manager
  • Department SCM Manager
  • Project SCM Manager
  • Project SCM Team
  • Project Director or Project Managers
  • Project Services Manager.
  • Project Operations Manager
  • Engineers
  • Project Contract Manager
  • QC and HSE Engineers
  • Document Controllers
  • Cost Controller

 

PROFILE – QUALIFICATIONS, EXPERIENCE, SKILLS AND BEHAVIOURS 

  • Degree in a relevant discipline (Engineering or Business) with 1-2 years experience
  • Is “cost saving” oriented, and capable of challenging requests.
  • Understand and is interested in the overall project schedule, planning, organisation.
  • Is interested and have a good understanding of the overall technical issue and a good knowledge of the offshore industry and its specificities and of complex items.
  • Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point);
  • Must be fluent in English and Azerbaijan, knowledge of French is an advantage ;
  • Good communication skills, building effective relationship with suppliers, collaborative
  • Quick learner with strong ownership and leadership
  • Strategic thinking
  • Negotiation and contractual skills

MANAGEMENT OF APPLICATIONS

All applicants that meet the job criteria will be contacted in the next two weeks by the recruitment team. Remaining applications will be integrated in our database and considered in future job opportunities.

WE LIVE BY OUR VALUES

SAFETY | INTEGRITY | SUSTAINABILITY | PERFORMANCE | COLLABORATION | INNOVATION

Our values are not just Corporate words on our Website or a poster on the wall in an office or a vessel. They are our continuous drivers of our behaviours, our actions and they guide our choices.”

John Evans, CEO

 

AN ENVIRONMENT WHERE YOU CAN THRIVE

Whatever your ambitions or professional aspirations, Subsea 7 provides exciting career opportunities, by connecting people and energy all over the world. Here, you’ll have the chance to work in a multicultural environment and embrace new career opportunities, either across AMEC countries or in other Subsea 7 business units.

 

A PLACE FOR INNOVATION

The knowledge, creativity and ideas our people bring to some of the most challenging and inspiring energy projects around the world drive our growth and success.

 

A CAREER YOU CAN BE PROUD OF

Diversity makes us smarter. You’ll be surrounded by a diverse, international community of experts, who bring different skills and ideas that help us challenge the status quo and inspire innovation.