Job details

Aberdeen - Westhill
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Vacancy information

At Subsea 7, we take pride in being recognised globally as a leader across the Energy Industry.  For 5 decades our people have delivered over 1,000 projects in all water depths across our energy hubs and we continue to do so, adapting and evolving in an ever-changing world. 

Our sustainability and ongoing success are only possible through innovation, collaboration and the development and diversity of our people, assets, and technology.  By joining Subsea 7, you become part of a team of people who everyday ‘Make Incredible Things Happen’.

POSITION OVERVIEW

The Invoice Resolution Clerk works within a busy Accounts Payable team in Aberdeen and will be responsible for processing invoices relating to the purchase of materials and services, also reviewing employee expenses in line with Company policy.

The role will work closely with other members of the Accounts Payable team and Management to ensure that the function operates smoothly and efficiently, processing a high volume of invoices and expenses for the majority of the legal entities within the Subsea 7 Group.

Key interfaces will include Subsea 7 employees, vendors, Supply Chain Management, Treasury and other internal departments to resolve invoice, expenses and payment queries.

The role is suited to someone with experience in a similar role with SAP knowledge, alternatively we would welcome applications from a recent Graduate with an associated relevant Business/Finance degree and strong administrative skills.

We will also consider applicants experienced in other roles where excellent numeracy along with strong planning and administrative skills can be demonstrated.

This contract role has a duration of up to 12 months and is based at our Westhill office in Aberdeen.

Role and Responsibilities

  • Ensure the processing of all invoices, including internal invoices, is performed accurately, in a timely and efficient manner paying particular attention to detail.
  • Ensure adherence to all relevant Company processes and procedures.
  • Pro-actively address any non-compliance of Subsea 7’s ‘Procurement to Pay’ process.
  • Work closely with other members of the AP team and management to ensure the provision of a first class service to Subsea 7’s suppliers and internal clients.
  • Perform the monthly review and clearing of aged Goods Received Not Invoiced (GRNI) balances.
  • Review employee entered expenses ensuring compliance with the Company’s travel and expenses policy, identify and addressing any discrepancies.
  • Perform any other ad-hoc duties, as required.

 

PROFESSIONAL QUALIFICATIONS / EXPERIENCE

  • Good level of general education with previous Accounts Payable Experience OR
  • Degree in Business or Accounting/Finance.
  • Experience using SAP/VIM/Concur would be desirable but is not essential as training will be provided.

 

PERSON SPECIFICATION

  • Customer focused with the ability to build and maintain effective relationships at all levels across the business.
  • Communicates effectively and articulately, both verbally and in writing.
  • Collaborative team working while able to demonstrate initiative and ownership.
  • Approachable and self-motivated with a flexible and adaptable approach.
  • Manages time effectively to prioritise tasks and ensure delivery to deadline.
  • Highly numeric, detail orientated with excellent planning and organising skills.
  • Self-motivated with a focus on first time right and the delivery of quality products and services.
  • Solutions based, able to identify and resolve queries and proposed improvements to systems and procedures.

 

Subsea 7 are committed to creating a diverse workforce and we look to offer excellent career opportunities as well providing a wide range benefits and a flexible working environment.