Role Profile
Job Title: Senior Document Controller
Reports to: Document Control Lead
Location: Global Project Centre
OVERVIEW OF ROLE
The Senior Document Controller ensures that the projects technical documentation is properly checked and formatted. Successful candidate can setup the document process within the project and ensure that the documentation flow is fluid and tracked. Senior Document Controller supervises the Document Controllers team within the project and liaises with other project disciplines in order to coordinate the Document Control actions and reporting. Also ensures all documents are finalised at project end and that the Final Documentation is correctly compiled and supervises project documentation archiving.
All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
SPECIFIC KEY RESPONSIBILITIES & ACTIVITIES
• Setup the documentation process and issue the Project Document Control Procedure
• Setup the Electronic Document Management System (EDMS)
• Cooperate with Engineering and Planning disciplines in order to fill documentnumbers and format information in the Master Document Register (MDR). Ensurethat all documents are referenced
• Cooperate with SCM in order to fill document numbers and format information in theSuppliers Document Registers (SDR). Ensure that all documents are referenced
• Present the document process and format at supplier Kick-Off Meetings
• Ensure that documents format is checked
• Check and update metadata in the EDMS
• Ensure that updated documents are available for project team
• Ensure that process given in the project Document Control Procedure is followed
• Dispatch documents for internal review or approval and follow-up internal flow
• Ensure that transmissions to external stakeholders are tracked
• Ensure that official return comments are received, tracked and dispatched
• Reforecast document issue dates in liaison with Engineering and Planning disciplines
• Create and issue status reports to project team and to client. Improve reporting forother disciplines specific needs
• Ensure that Final Documentation is compiled
• Supervise project documentation archiving (hard and electronic copies)
• Challenge project Document Control team
• At project end, present a Lessons Learnt to the Document Control department
AUTHORITY/DIMENSIONS
- Operate within the Code of Conduct
- Operate according to Subsea 7’s Management Principles Support standards and procedures for the Senior Document Controller Function
KEY RELATIONSHIPS/ STAKEHOLDERS
External - Client Document Controller
Internal - Project Manager, Project Control Manager, Project Quality Manager, Project team, Document Control Lead
PERSON SPECIFICATION
•Fluent in english
•Expertise in MS Word, Excel and Adobe Acrobat software
•Good knowledge of IT network and information systems
•Mastery of documentation flow and process
•Knowledge of documentation planning
•Advanced knowledge of EDMS
•Team leadership
•Proactive in report monitoring
•Basic knowledge of other disciplines (engineering, SCM, Quality, HSE and other discplines)