Project Secretary
Location: Qatar Office
COMPANY OVERVIEW
Subsea 7 is a global leader in the delivery of offshore projects and services for the evolving energy industry, with over 80 nationalities across more than 30 countries. Everywhere we operate, our people are inspired to develop new ways of working and adapt to the changing energy industry.
We provide project management, engineering and construction expertise across the full field lifecycle. These services are delivered within three operational business units: Subsea and Conventional, Life of Field, and Renewables and Heavy Lifting.
Within Africa, Middle East & Caspian region (AMEC), we safely execute Subsea and Conventional projects which connect seabed wellhead infrastructures to surface facilities such as platforms and floating production systems. We are actively present in a significant number of countries in Africa, Europe, Caspian Sea, Middle East and Asia.
OVERVIEW OF ROLE
The Project Secretary must have a good general knowledge of all functional office activities and would be expected to manage all the project administrative work relative to operational activities as well as carry out secretarial duties for the NOC Project Manager and Senior Managers.
The Executive Secretary will functionally manage all Administration positions in the organisation (if any).
KEY RESPONSIBILITIES
Provide full secretarial and admin support to the project team to ensure the smooth running of the Project activities.
The employee’s responsibilities include, but are not limited to the following:
- Interprets company policies, anticipates and prepares materials needed by the supervisor(s) for conference, correspondence, appointments, meetings etc. and informs supervisor(s) on matters to be considered.
- Prepare meeting notes.
- Manage appointments, organize meeting venues, administrate the compilation and distribution of confidential documents.
- Purchase of office equipment.
- May supervise other administrative staff.
KEY QUALIFICATIONS/EXPERIENCE
- Professional with pleasant personality. Good written and verbal communication and interpersonal skill. Able to communicate effectively at all levels.
- A diploma in Business Studies is preferred but a sufficient length of suitable practical experience not less than 5 years in a similar position would be considered.
- Proactive, demonstrates positive attitude and flexibility in work approach.
- Mature, with an attention to detail and highly resourceful.
- Ability to multi-task and work independently with minimal supervision. Willing to collaborate with cross discipline teams as required by Project or department.
- Proficient in MS Office applications (Excel, Words, Visio and Adobe Acrobat). Experience in SharePoint will be advantageous
- Relevant experience of document control management
AUTHORITY/DIMENSIONS
- Operate within the Business Code of Conduct
- Operate according to Subsea 7's Management Principles
- Support standards and procedures for the relevant Function
MANAGEMENT OF APPLICATIONS
All applicants that meet the job criteria will be contacted in the next two weeks by the recruitment team. Remaining applications will be integrated in our database and considered in future job opportunities.
WE LIVE BY OUR VALUES
SAFETY | INTEGRITY | SUSTAINABILITY | PERFORMANCE | COLLABORATION | INNOVATION
“Our values are not just Corporate words on our Website or a poster on the wall in an office or a vessel. They are our continuous drivers of our behaviours, our actions and they guide our choices.”
John Evans, CEO
AN ENVIRONMENT WHERE YOU CAN THRIVE
Whatever your ambitions or professional aspirations, Subsea 7 provides exciting career opportunities, by connecting people and energy all over the world. Here, you’ll have the chance to work in a multicultural environment and embrace new career opportunities, either across AMEC countries or in other Subsea 7 business units.
A PLACE FOR INNOVATION
The knowledge, creativity and ideas our people bring to some of the most challenging and inspiring energy projects around the world drive our growth and success.
A CAREER YOU CAN BE PROUD OF
Subsea 7 is an equal opportunity employer. You’ll be surrounded by a diverse, international community of experts, who bring different skills and ideas that help us challenge the status quo and inspire innovation. Diversity makes us smarter.