At Subsea 7, we take pride in being recognised globally as a leader across the Energy Industry. For 5 decades our people have delivered over 1000 projects in all water depths across our energy hubs and we continue to do so, adapting and evolving in an ever-changing world.
Our success and sustainability are only made possible by continuing to develop our assets and technology through innovation and collaboration, and importantly through the development and diversity of our people who every day ‘Make Incredible things Happen’ at Subsea 7.
POSITION OVERVIEW
The SCM Subcontract Specialist performs a key role supporting Subsea 7 projects and functions. The SCM Subcontract Specialist may be assigned to a Project, Tendering, Long Term Agreements or Category Management. The SCM Subcontract Specialist is responsible for the successful delivery of complex third-party products and services; third party tender position; or the successful delivery of category strategies and resulting Frame Agreements when assigned to Long Term Agreements or Category Management.
Subsea 7 has a requirement for an SCM Subcontract Specialist to join the UK & Global IRM (UK&GIRM) team based in our Westhill, Aberdeen office on a contract basis for an initial 12-month period.
SUMMARY OF RESPONSIBILITIES
- Prepare RFQ’s, evaluation of received tenders and award of subcontracts ensuring adherence to the budget for the Subcontract and follow-up activities
- Prepare and coordinate the execution of subcontracts and other supply documents in a manner that ensures compliance with procurement strategies, project procurement plan and SCM policies
- Be accountable for the follow-up of subcontracts through the execution phase including coordination of other functions and key stakeholders
- Proactively liaise and support internal clients with reporting of key deliverables, 3rd party budget and supplier performance with alignment to the project procurement plan.
- As subcontract or Long Term Agreement representative act as the principle point of contact with the Supplier
- In delivering subcontract activities (pre and post award), ensure the optimum commercial and contractual position for Subsea 7 is achieved and maintained
- Manage any supplier and client qualifications; and ensure accurate summaries of reporting is carried out and submitted within the appropriate timescales
- Post Award Manage nominated Long Term Agreements particularly timely renewals, annual bonus collection, issue resolution and reporting
- Ensure Supplier Performance Assessments are created and completed, SCM capitalises from lessons learned, SCM activities are performed in consideration of best practice, and strive to mitigate risk
- Input or participate in Category Strategies and ensure optimal utilisation of any Long Term Agreements
- When leading or supporting a Category, ensure awareness of market trends or fluctuations particularly when recommending suppliers at Bid tender stage.
- Proactively participate in or lead Global Category Networking groups where relevant
- As category representative act as the principle point of contact with relevant Suppliers (with the exception of project specific post award activities)
- Support SCM Manager/Team Lead and proactively drive and implement Company/SCM initiatives and objectives
- Maintain awareness of 3rd party commitment forecast across the UK business (and globally for key categories) to ensure potential synergies are leveraged where appropriate
- Ensure integrity in all Subsea 7 SCM activities and be driven by Subsea 7’s core values.
- Perform Supply Chain activities within allocated area of responsibility, according to Company policies, procedures and systems; and any Client requirements as applicable
- Maintain a working knowledge of legal requirements, Industry rules and regulations related to contractual documents, performance of contract work, quality assurance requirements and business relationships
- Support and work with SCM Manager/Team Leads in providing solutions and options to projects and department requirements or objectives
- Assist with any other duties that may be required for successful business delivery
AUTHORITY/DIMENSIONS
- Operate within the Company Code of Conduct
- Operate according to Subsea 7’s Management Principles
- Support standards and procedures for the SCM Function
PERSON SPECIFICATION
- Degree qualified preferably in a commercial, legal, business or engineering subject and/or SCM experience in the award and management of designed and engineered products and services within the Energy Industry (Subsea experience desirable)
- CIPS (or other relevant industry qualification) desirable
- Good understanding of contractual law, relevant regulations and legislation relevant to the Energy Industry
- Ability to communicate at all levels, pro-active and open in communication with all interfacing parties both internally and externally
- Excellent written and oral communication skills and fluency in English
- Strong internal and external negotiation skills
- Knowledge of engineering terminology
- Experience with SAP/SAP Ariba is desirable
- Working knowledge of Microsoft Office applications
- Ability to multitask across different SCM activities, flexible in approach and possess the ability to change priorities as and when business or client needs dictate
- Candidates should be able to solve problems using their own initiative. The role also commands strong organisational and time management skills.
- Uphold Subsea 7’s core values and reputation both internally and externally
Subsea 7 are committed to creating a diverse workforce and we look to offer excellent career opportunities as well providing a wide range benefits and a flexible working environment.