At Subsea 7, we take pride in being recognised globally as a leader across the Energy Industry. For 5 decades our people have delivered over 1,000 projects in all water depths across our energy hubs and we continue to do so, adapting and evolving in an ever-changing world.
Our sustainability and ongoing success are only possible through innovation, collaboration and the development and diversity of our people, assets, and technology. By joining Subsea 7, you become part of a team of people who everyday ‘Make Incredible Things Happen’.
OVERVIEW OF ROLE
Subsea 7 are looking to recruit a Logistics & Systems Administrator based in Old Kilpatrick, Glasgow on a full-time permanent basis.
Responsible for providing logistics and equipment management support to enable the successful and efficient coordination, control and movement of equipment, spares and consumables to locations within the UK and overseas.
All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
Specific Key Responsibilities & Activities
- Support PG Production with the mobilisation of equipment, spares and consumables, in particular, providing support to the Equipment Coordinator and Equipment Administrators.
- Assist with organising the import, export and movement of equipment and materials.
- Assist in creating shipping manifests and commercial invoices.
- Processing of internal transport requests for GWDC and maintaining relevant documentation and records.
- Process equipment movement forms and monitor manifests to provide accurate equipment location summary and reports.
- Provide administrative support to ensure the effective operation of the organisations Equipment Management System.
- When required, create SAP requisitions to support PG Production.
- Provide support during HMRC audits
- Attend and make effective contribution to progress meetings.
- Contribute to development of systems/procedures and improvement programmes.
- Participate in stock audits as required.
- Assist in the review of data and identify opportunities for efficiencies and improvements to procedures.
- Carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department.
KEY RELATIONSHIPS/ STAKEHOLDERS
External
Internal
- PG Production HSEQ
- PG Production Head of Equipment
- PG Production Equipment Support Manager
- PG Production Equipment Technical Manager
- PG Production Equipment Department Personnel
- PG Production Projects
- PG Production Tenders
- PG Production Finance
- PG Production Operations – Head Office, Sites and Offshore
- PG Production Welding Development
PERSON SPECIFICATION
- Knowledge and experience of relevant computer systems is essential.
- Previous experience of operating in a logistics and transport industry is essential.
- Knowledge and experience of logistics, shipping and imports/exports compliance.
- Understanding of MRP processes and procedures is desirable.
- Demonstrates understanding of and acts according to Subsea7 philosophy
- Communicates effectively at all levels.
- Knowledge and experience of working with SAP is desirable.
- Demonstrates good organisational and IT skills – Word, Excel, Adobe, PowerPoint, file format conversion.
- Demonstrates positive attitude and flexibility in work approach
- Works well independently with minimal supervision and accepts accountability for successful delivery of targets
- Shows awareness of, and works well to deadlines
- Demonstrates professional approach when representing Subsea7, builds and enhance relationships with clients, suppliers etc
- Works effectively as part of a team
- Proactively makes suggestions for improvements to systems and procedures
- Shows commitment to self-improvement, education and development
Subsea 7 are committed to creating a diverse workforce and we look to offer excellent career opportunities as you develop your skills and aspirations.
Along with a wide range of benefits and a flexible working environment, employees can further enhance their work-life balance through our Remote Working Policy.