Job details

Kuala Lumpur

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Vacancy information

DESCRIPTION OF ROLE

The Executive Secretary will support 1 or more senior managers and will work under practically no direction or supervisionof all duties. They will operate autonomously and keeps supervisor's operation functioning efficiently even during travel periods.

All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.

All personnel are also expected to contribute to creating a culture of ethics and integrity within Subsea 7 and ensure familiarity with and adherence to our Code of Conduct.

POSITION OVERVIEW

Generic Key Responsibilities & Activities

  • Ensure compliance with all Company policies, process and procedures.

  • Anticipates and prepares materials needed by the supervisor(s) for conference, correspondence, appointments, meetings, telephone calls, etc. and informs supervisor(s) on matters to be considered.

  • May research and prepare complex reports, briefs and meeting notes.

  • May have to lead/supervise others who provide administrative/secretarial support.

  • Composes, signs and releases a variety of correspondence and communications.

  • Delegated to manage inboxes and calendars as necessary.

  • Organized and maintains confidential information.

  • Will be in regular contact with clients and a wide range of Subsea 7 employees.

 

AUTHORITY/DIMENSIONS

  • Operate within the Business Code of Conduct.

  • Operate according to Subsea 7's Management Principles.

  • Support standards and procedures for the relevant Function.

  • For level of authority see Expenditure and Authorization Specification'.


KEY QUALIFICATIONS/EXPERIENCE

  • Educated to at least High school, HND or equivalent level.

  • Previous experience of supporting 1 or more senior managers at an appropriate level, with previous work secretarial/administration work experience in addition.

  • Excellent working knowledge of MS Office tools: PowerPoint, Word, Excel.

Beware Recruitment Scams
Please be on your guard against recruitment scams. These are increasingly being carried out online through false job advertisements, job websites, unsolicited emails, or bogus recruiters purporting to be from Subsea 7. As a company, we treat this fraud very seriously, and ask that you read our Recruitment Fraud guidance, to help you spot the signs of a scam.