Job details

Aberdeen - Westhill

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Vacancy information

At Subsea 7, we take pride in being recognised globally as a leader across the Energy Industry. For 5 decades our people have delivered over 1,000 projects in all water depths across our energy hubs and we continue to do so, adapting and evolving in an ever-changing world. 

Our sustainability and ongoing success are only possible through innovation, collaboration and the development and diversity of our people, assets, and technology.  By joining Subsea 7, you become part of a team of people who everyday ‘Make Incredible Things Happen’.

The Future

Our vision is to lead the way in the delivery of offshore projects and services for the energy industry, and in an evolving energy sector, we create sustainable value by being the industry’s partner and employer of choice in delivering the efficient offshore solutions the world needs.

Our Role

Subsea 7 have an opportunity for a Contracts Specialist / Subcontracts Specialist to join our Offshore Resources division on a full-time permanent basis based within our Westhill East Campus office in Aberdeen.

Reporting directly to the Pipeline Group SCM Manager, the Contracts Specialist / Subcontracts Specialist will be responsible for defined elements of the pre-award and post-award SCM activities associated with the Pipeline Group.

The Contracts Specialist / Subcontracts Specialist will be part of a collaborative SCM and Tendering team that supports Pipeline Group to develop and deliver rigid pipelay tenders and projects to all Subsea 7 Regions, offering maximum value to the end client through locally tailored solutions, automation, and strategic supply chain partnerships. 

Working alongside other Contract Specialists / Subcontract Specialists, they will operate within Subsea 7’s defined processes, procedures and systems, with an emphasis on continuous improvement and consistent, high performance delivery.

This role presents an ideal opportunity for someone who has relevant commercial and contractual experience, who is highly numerate with excellent interpersonal, analytical, and administrative skills.

Subsea 7 recognise that talent is found in all industries and whilst an understanding of commercial subsea project processes would be beneficial, this is not essential.

Applicants must have the ability to travel to undertake occasional short assignments within the UK and globally, as required.

Role and Key Responsibilities

General:

  • Responsible for defined elements of the subcontracting activities associated with the Pipeline Group as delegated by the Pipeline Group SCM Manager.
  • Promoting awareness of and ensuring strict compliance with all Supply Chain Management (“SCM”) processes and procedures, including the Subsea 7 Code of Conduct, SCM Process for Procurement and Supplier Contracting Principles.
  • Supporting, on behalf of the budget holder, supplier selection, bid evaluation, recommendation, commitment and delivery of subcontracted products and services.
  • Delivering subcontracted products and services in accordance with approved budgets, schedule and agreed terms.
  • Development of productive working relationships with key internal and external stakeholders including other members of the Offshore Resources SCM team and the Pipeline Group.
  • Highlight areas of risk and opportunity to all relevant stakeholders.
  • Develop ideas and strategies to improve processes and procedures with a view of continuous improvement.
  • Management and periodic review of existing frame agreements.
  • Maintain a working knowledge of legal requirements, Industry rules and regulations related to contractual documents, performance of contract work, quality assurance requirements and business relationships

Pre-Award / Tendering:

  • Engage with internal stakeholders to understand their / the end client requirements, including attendance at internal tender kick-off meetings where required.
  • Develop and maintain SCM strategy documents and procurement plans, promote lessons learned and best practice.
  • Maintain up to date the Company Supplier Management Systems (supplier Pre-Qualification, Due Diligence and Screening)
  • Identify potential bidders and establish a bidders list.
  • Determine the appropriate contracting model i.e. frame agreement, subcontract, Call Off Order or Purchase Order.
  • Draft any contractual documentation required as part of the Request for Quotation (RFQ) package, including reviewing any main contract flow-downs, drafting subcontracts and Call Off Orders.
  • Prepare, coordinate and issue RFQ’s in line with the agreed SCM strategy document or procurement plan.
  • Coordinate and manage any clarifications.
  • Review, evaluate (from a commercial and contractual perspective) and rank supplier proposals and quotations along with other disciplines, prepare bid comparisons.
  • Lead negotiations with suppliers with the purpose of achieving the most favorable positions for the Company from a commercial, technical, contractual, operational, quality and safety perspective and targeting savings against budget.
  • Make recommendations to award and prepare Supplier Commitment Approval (SCA) forms.

Post-Award / Contract Management:

  • Prepare award documentation.
  • Finalise and place subcontracts, call off orders and purchase orders as required.
  • Participate in the post-award kick-off meeting with the selected supplier.
  • The proactive identification, reporting and resolution of project issues.
  • Management of the Change Order process.
  • Accurate financial and progress reporting, including providing input to cost controllers.
  • Providing regular and accurate summaries and reports on the status of subcontracted activities to management as required.
  • Participate in internal project meetings where required.
  • Maintain contact with suppliers and expedite services and deliverables as per project schedule.
  • Execution of contract close-out activities ensuring that all completion certificates are issued, goods receipts and service entry sheets are entered into SAP, invoices are paid, Purchase Orders closed out, any bonds or guarantees are returned, residual warranty obligations are recorded, and a statement of final account is agreed.
  • Participate in lessors learned sessions and supplier performance assessments.

 Key Stakeholders

Internal:

  • Pipeline Group Tendering team in Aberdeen, Glasgow, and Sutton.
  • Package Leads/Managers.
  • Technical Disciplines and Production Disciplines.
  • Pipeline Group Management.
  • Offshore Resources SCM, Contracts and Legal team.
  • Pipeline Group Cost Controllers and Finance.
  • HSE and Quality functions.

In addition to the key internal stakeholders identified above, the Contracts Specialist / Subcontracts Specialist will require to interface with colleagues embedded in project teams within the various Subsea 7 Regions.

External:

  • 3rd Party suppliers.

Person Specification

  • Holds a relevant degree or equivalent with a strong preference for previous experience in a supply chain management contracts / subcontracts role.
  • Professional certification in supply chain management is desirable.
  • Excellent communication skills, both verbal and written.
  • Capable of developing and maintaining strong business relationships at all levels in the organisation.
  • Commercially aware with excellent analytical skills and an ability to work with detail and accuracy.
  • Strong planning and organising skills, able to identify and effectively prioritise workload and successfully meet multiple, often competing deadlines.
  • Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
  • Experience with SAP and / or SAP Ariba desirable.
  • Ability to develop and adapt to role requirements.
  • Pro-active with a solutions-based approach, willing to challenge the status quo.
  • A collaborative worker, who demonstrates initiative and ownership of deliverables.
  • A hands-on practical approach and willingness to supporting team activities.
  • Committed to continuous improvement and identification of efficient work methods and processes.
  • Willingness to learn and understand the technical aspects associated with the role.

Subsea 7 are committed to creating a diverse workforce and we look to offer excellent career opportunities as you develop your skills and aspirations.

Along with a wide range of benefits and a flexible working environment, employees can further enhance their work-life balance through our Remote Working Policy.

Beware Recruitment Scams
Please be on your guard against recruitment scams. These are increasingly being carried out online through false job advertisements, job websites, unsolicited emails, or bogus recruiters purporting to be from Subsea 7. As a company, we treat this fraud very seriously, and ask that you read our Recruitment Fraud guidance, to help you spot the signs of a scam.