Job details

DESCRIPTION OF FUNCTION

The Administrator works under general supervision within a designated, specialized function. They will be responsible for the quality, timeliness and accuracy of the work produced.

All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.

All personnel are also expected to contribute to creating a culture of ethics and integrity within Subsea 7 and ensure familiarity with and adherence to our Code of Conduct.

KEY RESPONSIBILITIES;

Administrator

• Organize conference and meeting room reservation as require

• Business and Visa travel booking, transport and accommodation support

• Applying of Tenant Access card and Car Park with G Tower.

• Maintain office/facility vendor contact lists.

• Issue to new staff ID card and Access Card with S7 Lanyard.

• Interact with IT, vendors and building personnel as needed.

• Managing databases and filling systems

• Office Supplies Management – Stock control, inventory and supply for stationery and pantry items

• Monitor, replenish and maintain office equipment, fire extinguisher, first aid kit etc

• Assist the Facilities Manager in any work or support that required

• General Administrative and clerical support

Receptionist

• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.

• Directs visitors by maintaining employee and department directories, giving instructions.

• Maintains security by following procedures and issuing visitor badges.

• Maintains telecommunication system by following manufacturer's instructions for house phone.

• Maintains safe and clean reception area by complying with procedures, rules, and regulations.

• Mail Management - Receive, sort, and distribute the mails/parcels.

• Arranging courier (DHL).

AUTHORITY/DIMENSIONS

• Operate within the Business Code of Conduct.

• Operate according to Subsea 7's Management Principles.

• Support standards and procedures for the relevant Function.

• For level of authority see Expenditure and Authorisation Specification.

YOUR FUTURE AT SUBSEA 7;
In return for your hard work and dedication, you’ll be rewarded with:

• Great exposure in oil and gas industry

• Long term career opportunity

• Diverse and international team if relevant

• Training and development

• Work life balance