Job details

Kuala Lumpur

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Vacancy information


The Administrator works under general supervision within a designated, specialized function. They will be responsible for the quality, timeliness and accuracy of the work produced.

All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.

All personnel are also expected to contribute to creating a culture of ethics and integrity within Subsea 7 and ensure familiarity with and adherence to our Code of Conduct.



  • Organize conference and meeting room reservation as require

  • Business and Visa travel booking, transport and accommodation support

  • Applying of Tenant Access card and Car Park with G Tower.

  • Maintain office/facility vendor contact lists.

  • Issue to new staff ID card and Access Card with S7 Lanyard.

  • Interact with IT, vendors and building personnel as needed.

  • Managing databases and filling systems

  • Office Supplies Management – Stock control, inventory and supply for stationery and pantry items

  • Monitor, replenish and maintain office equipment, fire extinguisher, first aid kit etc

  • Assist the Facilities Manager in any work or support that required

  • General Administrative and clerical support



  • Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.

  • Directs visitors by maintaining employee and department directories, giving instructions.

  • Maintains security by following procedures and issuing visitor badges.

  • Maintains telecommunication system by following manufacturer's instructions for house phone.

  • Maintains safe and clean reception area by complying with procedures, rules, and regulations.

  • Mail Management - Receive, sort, and distribute the mails/parcels.

  • Arranging courier (DHL).




  • Operate within the Business Code of Conduct.

  • Operate according to Subsea 7's Management Principles.

  • Support standards and procedures for the relevant Function.

  • For level of authority see Expenditure and Authorisation Specification.

In return for your hard work and dedication, you’ll be rewarded with:

  • Great exposure in oil and gas industry

  • Long term career opportunity

  • Diverse and international team if relevant

  • Training and development

  • Work life balance

Beware Recruitment Scams
Please be on your guard against recruitment scams. These are increasingly being carried out online through false job advertisements, job websites, unsolicited emails, or bogus recruiters purporting to be from Subsea 7. As a company, we treat this fraud very seriously, and ask that you read our Recruitment Fraud guidance, to help you spot the signs of a scam.