Job details

Aberdeen - Westhill
Vacancy information

Seaway 7 is a global leader in the delivery of fixed offshore wind farm projects, supporting developers to bring sustainable, renewable energy to the world through the construction of fixed offshore wind farms.

We are a global company headquartered in Oslo - Norway with five further main offices in Aberdeen – UK, Leer – Germany, Vejle - Denmark, Taipei - Taiwan and Zoetermeer - the Netherlands, and furthermore a local presence in all key offshore wind regions around the world. We employ more than 500 people onshore, and an offshore workforce of around 400.

Our values are what guide us every day: safety, integrity, performance, collaboration, sustainability and innovation.

With more than 10 years of offshore wind experience, a state-of-the art fleet, specialist technologies and a range of integrated contracting models, we are well positioned to seize the opportunities of this rapidly growing market. We are expanding our teams in readiness for this growth. Will you be the next addition to join Seaway 7 for this exciting future?

ROLE OVERVIEW

The Technical Clerk / Interface Coordinator performs a key role in the control and coordination of all engineering technical queries and deviation requests that exist for a given project/contract scope of work.  The Technical Clerk / Interface Coordinator will report to the Document Control Team Lead and take direction from the Project Manager and/or Project Engineering Manager.  The Technical Clerk / Interface Coordinator will also be responsible for carrying out general tasks such as logging queries, producing reports, facilitating interface meetings and may be required to perform document control tasks.

All personnel are expected to contribute to creating a positive HSEQ culture within Seaway 7 and ensure familiarity with and adherence to local HSEQ codes and practices.

This role is offered on a 6 month contract basis.

SUMMARY OF RESPONSIBILITIES

  • Management of each project technical query/deviation request interface mailbox for internal and external transactions
  • Ensuring timely receipt and update of queries with associated responses (internal and external systems)
  • Providing regular reports for queries to the project team as required
  • Providing support for the production of the final Interface Report which is part of the “As-Built” compilation
  • Ensuring queries are closed out in a timely manner and any potential issues highlighted to the Project Manager and Project Engineering Manager immediately.
  • Establishing, in conjunction with the Project Manager, all relevant internal and external interface partners
  • Establishing a single point of contact for every 3rd party company
  • Facilitating Interface Meetings and produce Minutes of Meeting for distribution internally and to the Client
  • Supporting Global Document Control Manager in training in the use of the Interface Management system
  • Performing Document Control tasks when necessary
  • Assisting with any other duties that may be required for successful business delivery

KEY RELATIONSHIPS/STAKEHOLDERS:

External

  • 3rd party Suppliers
  • Clients

Internal

  • Engineering
  • Supply Chain Management
  • Project Management
  • Document Control

PERSON SPECIFICATION:

Skills 

  • Excellent written and oral communication skills and fluency in English
  • High degree of computer literacy (Excel, Word, PowerPoint etc.)
  • Familiarity with SharePoint desirable but not essential
  • Ability to communicate at all levels, pro-active and open in communication with all interfacing parties both internally and externally
  • Ability to identify and manage interface issues that could affect a project programme or budget
  • Ability to multitask across different projects, flexible in approach and possess the ability to change priorities as and when business or client needs dictate
  • Ability to prioritise workload and manage time
  • Self-motivated
  • Pro-active and positive to changes and challenges typical of Energy Sector
  • Uphold Seaway 7’s core values and reputation both internally and externally

Experience

  • Previous experience of coordinating and interfacing with engineering project teams and third parties desirable
  • Experience of managing interfaces within a project structure, including other disciplines such as the drawing office, document control, project management, clients and suppliers is desirable
  • Document Control experience would be advantageous, but not mandatory.

Seaway 7 are committed to creating a diverse workforce and we look to offer excellent career opportunities as you develop your skills and aspirations.

Beware Recruitment Scams
Please be on your guard against recruitment scams. These are increasingly being carried out online through false job advertisements, job websites, unsolicited emails, or bogus recruiters purporting to be from Subsea 7. As a company, we treat this fraud very seriously, and ask that you read our Recruitment Fraud guidance, to help you spot the signs of a scam.