At Subsea 7, we take pride in being recognised globally as a leader across the Energy Industry. For 5 decades our people have delivered over 1,000 projects in all water depths across our energy hubs and we continue to do so, adapting and evolving in an ever-changing world.
Our sustainability and ongoing success are only possible through innovation, collaboration and the development and diversity of our people, assets, and technology. By joining Subsea 7, you become part of a team of people who everyday ‘Make Incredible Things Happen’.
BRIEF DESCRIPTION OF ROLE
The role will provide the day to day service delivery of planning and execution of all personnel logistics operations relating to their assigned vessels, encompassing all aspects of the mobilisation and demobilisation for personnel being sent offshore. The position works in conjunction with principle planners, vessel, operations and other project resource managers to ensure that the group's offshore personnel needs are carried out in an effective and timely manner.
All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
All personnel are also expected to contribute to creating a culture of ethics and integrity within Subsea 7 and ensure familiarity with and adherence to our Code of Conduct.
SPECIFIC KEY RESPONSIBILITIES & ACTIVITIES
These shall include but not be limited to the following;
- Manning assigned vessels with qualifies, certificated and medically fit offshore workers in accordance with National, International and Company specific requirements. Special attention to be provided to the extensive certification requirements for Divers and Marine personnel.
- To ensure that offshore personnel are provided for vessels/projects in a timely manner by closely liaising with the external travel company, selecting the best option for travel and are in possession of the correct documentation, visas, work permits etc. Assist with visa process as required.
- To ensure that personnel being mobilised or demobilised are supplied with valid travel information in good time prior to travelling.
- Liaise with onshore and offshore vessel management to plan and agree personnel movements and crew changes and engage them where changes of core crew personnel are planned to their specific worksites.
- Maintain reliable scheduling and mobilisation/demobilisation information for personnel in the MAPS personnel planning system ensuing it reflects actual deployment information to allow accurate cost rechange, tax calculations and payroll.
- Liaise with appropriate discipline Principle Crewing Planner and Recruitment on the sourcing of personnel.
- Raise call offs, hire forms and certification check forms for personnel required.
- Act as the primary point of contact for operations issues for the management and personnel associated with the assigned vessel(s), efficiently responding to queries from offshore staff in a timely manner.
- Liaise with shipping agents and/or Subsea 7 country management to arrange personnel transfers and other in country services, completing schedule as appropriate.
- Verify any invoices and expense queries.
- Provide general administrative support within the Logistics team as required.
- Participate with the department on-call duty rotas.
- Make periodic visits to assigned vessel in order to build relationships with offshore personnel and gain familiarity with environment and operations.
- Provide absence coverage for other crewing coordinators.
- Ensure Kick Off Documents and Vessel Activity Briefs are kept updates.
- Maintain Vessel POB to ensure it is kept updated.
KEY RELATIONSHIPS/ STAKEHOLDERS
External
- Various manning Agencies
- Flag States
- Travel provider
Internal
- Offshore Crewing Director
- Offshore Crewing Manager(s)
- Offshore Crew Logistics Lead(s)
- Visa Co-ordinator(s)
- Principle Crewing Planners
- Offshore Personnel
- Vessel’s onboard management team (the OMT)
- Shore based vessel management
- Operations and Project Management
- Worksite Administrators
- The Pool Owner
- Human Resources
- Learning & Development
- HSEQ
PERSON SPECIFICATION
- Understanding of the Offshore Oil and gas Industry including the processes required to mobilise and travel personnel to international offshore worksites (ticketing, visa, work permit, innoculations etc).
- Working knowledge of the competencies/training required for offshore roles.
- Adaptable and pro – active with a structured and methodical approach to tasks, with ability to manage workflows and deliver under pressure.
- Excellent planning, co-ordination and organisational skills.
- Well developed communication and interpersonal skills, with the ability to deal with personnel at all levels.
- Proficient in the use of IT applications, including MS Office Suite and data base systems.
- Strong administrative background and experience.
- Prior experience in a similar functional discipline or role will be of advantage.
This Role Profile must not be interpreted as a complete summary of job responsibilities or limitation of job holder accountability. The Job Holder may be required to perform any other necessary duties within their experience and capabilities from time to time
This role profile should be recognised as a general requirement of experience combined with attributes considered advantageous to the successful operation of Subsea 7 activities.
Subsea 7 are committed to creating a diverse workforce and we look to offer excellent career opportunities as you develop your skills and aspirations.
Along with a wide range of benefits and a flexible working environment, employees can further enhance their work-life balance through our Remote Working Policy.