Supply Chain Chartering Specialist
Location: UAE or France
At Subsea 7, we take pride in being recognized globally as a leader across the Energy Industry. For 5 decades our people have delivered over 1,000 projects in all water depths across our energy hubs and we continue to do so, adapting and evolving in an ever-changing world. Our success and sustainability are only made possible by continuing to develop our assets and technology through innovation and collaboration, and importantly through the development and diversity of our people who every day ‘Make Incredible things Happen’ At Subsea 7.
We are looking for a Chartering Specialist with expertise in fixture of marine units.
The role is located in Paris or Sharjah-UAE. It is an exciting time to be part of a regional Subsea 7 team.
Function Description
The main function of the SCM Chartering Specialist is to assist the AMEC SCM Chartering Lead in finding and administrating chartered vessels. The SCM Chartering Specialist will be dealing with all the chartering requirements for the entire duration of the Projects and ad hoc tender support as and when required.
Acting as expert on fixture of marine units ie Diving Support Vessel, ROV vessels, Heavy lift construction vessels, Cable lay vessels, work boat, tugs, barges, supply vessels, crew boat etc.
Key Responsibilities
- Ensure chartering category involvement for marine asset procurement activities, covering the entire project life cycle, from Request for Quotation till project close out.
- Determination of the appropriate strategy with the AMEC SCM Chartering Lead, for the chartering requirements, always keeping continuous communications with the SCM Project Lead as well.
- Development and implementation of chartering strategy for each requirement in accordance to the Project Schedule.
- Work in accordance to Subsea 7 approved procedures, using available SCM tools and in accordance with Subsea 7 Business Code(s) of Ethic.
- Discuss on daily basis with the AMEC SCM Chartering Lead the main chartering criticalities and potential synergies amongst the different projects.
- Address specific SCM related requirements of Main Contracts or Client specification.
- Prepare the Project Special Terms for chartering together with the Project Contract Manager and monitor carefully any liability and risks with Vessels Owners that may impact the Project in meeting these requirements.
- Follow the List of Subcontractors/ Owners pre-approved by Subsea 7 in Ariba, If needed, source and propose alternative Vessels Owners based on approved SCM strategy within the Project and solid technical justification.
- Assist the AMEC SCM Chartering Lead to develop and supervise the regular updating of the Project Procurement Status Report and provide accurate and timely status reports of SCM activities for inclusion in the Project routine reporting and on other special occasions as required.
- Coordinate with the various departments to ensure all requirements are included in pre-qualification and tender documents including flow down and prepare/issue the Invitation to Tender to the selected Vessels Owners.
- Perform commercial and contractual analysis, schedule evaluation of bids,
- and incorporate technical evaluation from Engineering, QA/QC & HSSEQ.
- Finalize the bid summary and make recommendations to the AMEC SCM Chartering Lead for technically acceptable solutions.
- Highlight all discrepancies in SCM processes, identify related risks and propose actions to minimize such risk.
- Review the Internal Recommendations to Award as well as any documentation required for Client/ Company, making sure they include proper technical-commercial evaluation report and seek approval by the proper authorized personnel following the Main contract requirements.
- Prepare, review and issue Chartering subcontracts/ Charter party agreement prior approval by the proper authorized personnel.
- Organize the Kick off meeting with Vessel Owners, ensuring in particular that deliverables (including HSE’s), schedule, scope of work are clearly explained and understood.
- Review all correspondences and take necessary actions as required.
- Maintain all documents and files for each Award in an orderly fashion.
- Continuously endeavours to optimise cost, quality and schedule flexibility in field of chartering.
- Manage post award activities relate to call down mechanism, onhire of Vessels, assist in operation or project team whenever required to ensure Owner provide the required services according the Charter party agreement/ Subcontract.
- Manage vessel data, vessel firm and optional period and ensure required insurance in place.
- Review Owners or Subcontractors invoices and charges, ensure claims are eligible and response on timely manner as per Charter Party agreement. Ensure service entry sheet are created on time, approve and process in the system. Resolve any dispute with respective department if required and ensure payment release on time.
- Manage required vessel extension and negotiate all Variation Orders and get approvals commitment amendments with the support of Contract Engineers. Ensure all paperwork approved, PR and PO issued on time and relevant addendum or change order issued in timely manner. Ensure all post award activites are follow up closely till project completion.
- Ensure Vessel demobilization and return to Owners and maintain the on and offhire record.
- Ensure Statement of Final account are signed off and close out report issued upon project completion.
- Ensure feedback and Subcontractors/ Owners Performance Evaluations upon completion of works by use of the saving and Value Capture/Overrun Report and Supplier/Subcontractor Performance Assessment.
Qualifications:
- 3+ years in SCM function in Oil and Gas or 2+ years in Chartering Roles in the Oil & Gas Business
- Bsc. Degree in Engineering or Naval or relevant fields.
- Proficient in English, with very good oral and written communication skills
- Excellent analytical skills
- Great negotiation skills
- Contractual skills (familiar with subcontract or purchase order)
- Bimco Charter Party in particular with Supplytime 2005/2017, Bargehire (plus skill but not mandatory)
- Familiar with vessel charter (plus skill but not mandatory)
- Ability to travel upon request for periods up to 1 month
OUR OFFER
We are an Equal Opportunity Employer. We are committed in creating a diverse workforce and look to offer an exciting and excellent international career opportunities as you develop your skills and aspirations.
Along with a range of employment benefits, career development opportunities (mentoring and development programmes) and a flexible working environment, our employees can also further enhance their work-life balance through our Remote Working Policy and wellbeing through a Medical Private Plan and a Wellbeing support initiatives.
Join Us
All applicants that meet the job criteria will be contacted in the two weeks following the application submission date by our AMEC recruitment team. Remaining applications will be integrated in our database and considered in future job opportunities.