Job Title: Products Project Coordinator
Position Overview
- Assists Project Manager in all areas as deemed necessary and appropriate by Project Manager and provides positive contribution to commercial, safety and quality performance of the project.
- To assist in the insurance that the company/ROV and Survey objectives and legal requirements are complied with.
- Deputizes for Project Manager in his / her absence, both internally and with client.
- Any special tasks as detailed by the Operations Manager.
- The requisitioning of spares, consumables, and rental equipment to support the project
- Liaising with the Equipment Managers and to assist with the planning of availability of internal equipment.
- Proactive in ensuring that rental equipment is kept to a minimum and off-hired in a timely manner.
- Liaising with Materials Management and ensuring that spares and equipment are dispatched in a timely manner.
- Close liaison / familiarity with offshore sites with respect to requirements for Project / spares etc.
- Ensuring that equipment returned from offshore is dealt with in the correct manner, i.e. returned for repair, purchase order credited if wrong equipment is supplied.
- Assisting the Purchasing Department in sourcing of goods and any queries arising from the supplier.
- Is familiar with technical work scope and the project schedule.
- Works in line with authority levels set by Subsea 7 authorization matrix, and specific delegated authorities as agreed by Project manager and Operations Manager
- All personnel are also expected to contribute to creating a culture of ethics and integrity within Subsea 7 and ensure familiarity with and adherence to our Code of Conduct.
- Raises PR’s and reservations for internal rentals and external projects while keeping track of all related data (ie pricing, material number, vendor, PO number, delivery date).
- Request for Quote for tooling inventory, mob, demob.
- Create and approve all SEs related to our internal and external projects.
- Follow up with vendors on invoicing issues.
- Run reports as needed for actuals and commitments.
- Assist accounting with classifying costs on an as needed basis.
- Create and submit rental invoices to accounting for posting.
- Creates shipping requests in order to organize equipment to go to projects, clients or 3rd parties.
- Tracks/communicates & submits to logistics with external vendor manifest and internal manifest for equipment.
- Tracks and post all internal rentals for Products group as well as submit as needed invoices.
- Assists asset manager with ETM movements
- Liaise with Equipment Coordinator to obtain SAP IDs for new equipment.
- Manage manual input of WBR rates and associated activity codes in SAP for region.
- Submit AFDs for disposal of tools.
- Gather and create MRBs for suction pile projects as needed. Manage MBR datasheet.
- Assist with tooling queries.
- Administrate the Tooling US SharePoint site.
- Forecast internal and external recoveries.
- Forecast external revenue
- Consistently keep up with sales order internal and external to feed into forecasting
- All SAP functions for backside of the business.
Preferred Experience and Education
- High School diploma
- Experience in related coordination activities
- Proficient in Microsoft Office
- Excellent written and verbal communication
Competencies
Customer Focus: Level 3
Supplier Focus: Level 2
External Business Awareness: Level 3
Organizational Awareness: Level 2
Financial Focus: Level 3
Strategic Planning: Level 3
Planning & Decision Making: Level 3
Objective Setting: Level 2
HSE Accountability: Level 3
Leadership: Level 3
Effective Communication: Level 2
Effective Negotiation: Level 3
Change Management: Level 3
People Development Focus: Level 3
Creativity: Level 3
Team Effectiveness: Level 3
Technical Capability: Level 3
This job capsule must not be interpreted as a complete summary of job responsibilities or limitation of job holder accountability. The Job Holder may be required to perform any other necessary duties within their experience and capabilities from time to time. This job capsule should be recognized as a general requirement of experience combined with attributes considered advantageous to the successful operation of Subsea 7 activities.