Job details

Kuala Lumpur

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Vacancy information


The role will provide the day-to-day service delivery of planning and execution of all Project logistical requirements including but not limited to, Subsea 7, Client & country requirements, maintaining dialogue with key stakeholders include the Project team to third party contractors and manning agents relating to their assigned vessels, also encompassing all aspects of the mobilisation and demobilisation for personnel being sent offshore. The position will ensure that the Project & group's offshore personnel needs are carried out in an efficient and timely manner.


These shall include but not be limited to the following;

• To ensure all matters relating to personnel logistics on Subsea 7 Projects are managed to the specific requirements in place in accordance with Subsea 7, Client & country specifications
• Develop and maintain processes and tracking systems for personnel logistical requirements
• Liaise with appropriate key stakeholders be it Package Leads, Offshore Resources, third party contractors or manning agents on the logistical requirements/processes

These processes will include but not limited to:

➢ Brunei SAWP (permit)
➢ E-Kawal cards
➢ Transfer bookings
➢ Accommodation bookings
➢ Adhering to local COVID requirements
➢ Travel Guidelines

• To ensure Projects receive regular updates on each vessel’s personnel logistics status and any areas of concern
• Liaise with onshore/offshore vessel/manning agent/Project management to plan and agree personnel movements, crew changes and engage them where changes of personnel are planned to their specific worksite
• Act as the primary point of contact for Project logistical operational issues for the key stakeholders associated with the assigned vessel(s), efficiently responding to queries from key stakeholders in a timely manner
• To ensure clear lines of communication with key internal stakeholders
• Verify any invoices and expense queries
• Provide general administrative support within the Project crewing team as required.
• Participate with the department on-call duty rotas
• Make visits to assigned vessel while mobilising in country to build relationships with offshore personnel and gain familiarity with environment and operations
• Provide absence coverage for other Crewing team members
• Regular updates provided to Project Management



• Visa/Permit agency
• Travel provider
• Local agent


• Project Manager
• Offshore Crewing Lead
• Offshore Resources (OR)
• Offshore Personnel
• Vessel’s onboard management team (OMT)
• Project Team
• Package Leads
• Human Resources
• Learning & Development


• 5 years prior experience in a similar functional discipline or role.
• Understanding of the Offshore Oil and gas/resource Industry including the processes required to mobilise both domestic & international personnel to onshore/offshore worksites (flights, visa, inoculations etc).
• Adaptable and pro – active with a structured and methodical approach to tasks, with ability to manage timelines/workflows and deliver under pressure.
• Excellent planning, co-ordination, and organisational skills.
• Well-developed communication and interpersonal skills, with the ability to deal with personnel at all levels.
• Proficient in the use of IT applications, including Microsoft Excel (Expert), Microsoft Word, VPOB, PowerPoint and other data base systems.
• Strong administrative background and experience.


In return for your hard work and dedication, you’ll be rewarded with:

• Great exposure in oil and gas industry
• Long term career opportunity
• Global mobility opportunities if relevant
• Diverse and international team if relevant
• Training and development
• Flexible working arrangement
• Work life balance

Beware Recruitment Scams
Please be on your guard against recruitment scams. These are increasingly being carried out online through false job advertisements, job websites, unsolicited emails, or bogus recruiters purporting to be from Subsea 7. As a company, we treat this fraud very seriously, and ask that you read our Recruitment Fraud guidance, to help you spot the signs of a scam.