DESCRIPTION OF ROLE
To assist the Document Control Discipline Lead/Team Leader in supervising and maintaining a consistent approach to the control and management of Project and other documentation using the Company Document Control System. Maintain a comprehensive Document Control System as required to fulfill the requirements of any specific project.
All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
POSITION OVERVIEW
Generic Key Responsibilities & Activities
- Maintain a comprehensive Document Control System as required to meet the requirements of any specific project.
- To be the focal point for all Project documentation, accounting for all documentation received and transmitted
- Be fully familiar with and comply with the departmental requirements of the following systems:
- Company’s Document Control system - ProArc
- BMS
- PM7
- Participate in initiatives to improve Document Control systems and procedures.
- Manage the flow of technical documentation and supplier in projects, verbally and in report format, ensuring that documentation is produced in a timely fashion, all comments are collated and filed and a full audit trail is visible. Ability to apply to larger contracts e.g. EPIC
- Liaise with Project Teams to identify mobilization requirements prior to and through to completion of package.
- Liaise with Project Teams to identify As-Built requirements prior to and through to completion of package.
- Ensuring compliance to company procedures and contractually agreed conditions.
- Assist Document Control Team as and when requested by the Document Control Team Leader
- Show a thorough awareness of Document Control procedures and processes and present to projects.
KEY QUALIFICATIONS/EXPERIENCE
- Relevant previous experience at an appropriate level in Document Control and/or similar environments
- Educated to College/School Diploma level in Administration / Business Studies or other relevant subject
This Job Capsule must not be interpreted as a complete summary of job responsibilities or limitation of job holder accountability. The Job Holder may be required to perform any other necessary duties within their experience and capabilities from time to time.
This role profile should be recognized as a general requirement of experience combined with attributes considered advantageous to the successful operation of Subsea 7 activities.