Job details

Aberdeen - Westhill

Sorry, this vacancy is now closed

Vacancy information

At Subsea7, we take pride in being recognised globally as a leader across the Energy Industry.  For 5 decades our people have delivered over 1,000 projects in all water depths across our energy hubs and we continue to do so, adapting and evolving in an ever-changing world. 

Our sustainability and ongoing success are only possible through innovation, collaboration and the development and diversity of our people, assets, and technology.  By joining Subsea7, you become part of a team of people who everyday ‘Make Incredible Things Happen’.                                


The role will provide the day to day service delivery for the planning, collection and the timely submission of relevant documentation required for visas and/or work applications to support Subsea7’s offshore operation globally.

All personnel are expected to contribute to creating a positive HSEQ culture within Subsea7 and ensure familiarity with and adherence to local HSEQ codes and practices.

All personnel are also expected to contribute to creating a culture of ethics and integrity within Subsea7 and ensure familiarity with and adherence to our Code of Conduct.


These shall include but not be limited to the following;

  • Regularly review vessel schedules to ensure early engagement on visa campaigns.
  • Liaise with internal and external stakeholders; crewing coordinators, offshore employees, visa agents, project teams and regional offices to ensure that timescales are possible for visas to progress.
  • Attend project kick-off meetings to ensure visa requirements and timelines are fully understood.
  • Make sure that crewing coordinators are informed in a timely manner regarding information and documentation required for visa application.
  • Maintain regular contact with visa agents/embassies/local area managers/lawyers to ensure visas are being processed in a timely manner.
  • Ensure all the important documents, i.e. passport, are kept safe and returned to personnel.
  • Liaise with projects, regional offices and HSEQ to ensure that in-country project briefing and travel packs are current.
  • Ensure Visa processes are continually updated with the latest requirements.
  • Assist crewing coordinator to organise travel and accommodation for personnel attending embassy appointments.
  • Provide data to internal stakeholders on progress of a visa campaign.
  • Where applicable ensure timely renewal of visas for countries
  • Immediately advise line manager of any delays with visas being issued.
  • Provide absence coverage for other Visa Specialists.
  • Process business visas applications for onshore corporate personnel by liaising with relevant PA’s and visa agent


  • Understanding of the Offshore Oil and Gas Industry including the visa processes required to mobilise and travel personnel to international offshore worksites. Previous experience within a business visa and work permit application environment will be of advantage.
  • Excellent organisational skills and ability to react to short notice changes to meet operational need
  • Well-developed communication and interpersonal skills, with the ability to deal with personnel at all levels.
  • Proficient in the use of IT applications, including MS Office Suite and data base systems.
  • Strong administrative background and experience.
  • High level of accuracy in provision of information and when checking information.
  • Ability to work on own initiative.

Subsea7 are committed to creating a diverse workforce and we look to offer excellent career opportunities as well providing a wide range benefits and a flexible working environment.

Beware Recruitment Scams
Please be on your guard against recruitment scams. These are increasingly being carried out online through false job advertisements, job websites, unsolicited emails, or bogus recruiters purporting to be from Subsea 7. As a company, we treat this fraud very seriously, and ask that you read our Recruitment Fraud guidance, to help you spot the signs of a scam.