Job details

Aberdeen - Westhill

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Vacancy information

Subsea7 have an exciting opportunity for a Tendering Co-ordinator to join our UK & Global IRM Sales and Marketing Team, based at our Westhill campus, on a full-time, staff basis.

The position will provide administration support to the Sales & Marketing team, primarily in support of the tender process within Subsea7’s SURF and Global IRM business. It is anticipated that this role would suit someone embarking on a career in the commercial field, particularly tendering.

What will you be doing?

  • Responsibility for the administration, preparation and transmittal of tenders
  • Providing administrative support to the Tendering team and wider Sales & Marketing team
  • Keeping a track of all tenders currently being worked on and assisting with ensuring that all work required for all tenders is completed by the deadlines stipulated
  • Downloading tender documentation from relevant e-portal sites such as Ariba etc.
  • Setting up RFI, RFQ and tender documents
  • Setting up projects in Client365 (with technical support from Tender Leads and Business Development Managers)
  • Collating company technical information, such as HSEQ and HR data for the preparation of the tender submission in advance of the deadline for review by the Tender Lead
  • Assist with reviewing tender documents to compile a list of required outputs (including noting timescales and assigning responsibilities to team members)
  • Liaising with other teams, including Engineering, Project Managers, HSEQ, Supply Chain, HR and IT for final input of bids
  • Assisting with keeping a log of all clarifications (pre-tender and post tender)
  • Keeping track records of work/projects completed
  • Organising various meetings during the tender process from Kick Off Meetings for the tender team to Tender Boards with senior management
  • Formatting of tender documents in MS Word and Adobe Acrobat
  • Preparing electronic, and where required, hard copies, of each tender submission
  • Uploading tender submissions to relevant e-portal sites such as Ariba etc.
  • Acting as point of contact for ordering of office materials needed for the Sales & Marketing team
  • Setting up, administration and management of SharePoint sites
  • Taking ownership of supplier qualification systems such as SEQual and completion of client questionnaires etc.
  • Acting as the focal point for the team for assistance with other ad hoc administrative tasks as and when required, including arranging travel and accommodation, preparing minutes of meetings etc.

What experience would we like you to have?

  • Previous experience in an administrative/secretarial/tendering/commercial/marketing background
  • Experience of SharePoint, Adobe Acrobat and MS Office, MS Word, Excel and PowerPoint
  • Will be required to work efficiently, flexibly and effectively as part of a busy team
  • Good organisational skills with the ability to work to tight deadlines
  • Ability to communicate effectively with internal and external stakeholders, both in verbal and written form
  • Good organisational skills and smart working methods
  • Ability to prioritise workload, plan work activities in advance and coordinate conflicting priorities
  • Valued contributor committed to supporting the collective efforts of the group each day

What do we offer?

  • Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
  • Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time or flexitime working. We can’t promise to give you exactly what you want, but let’s have a discussion to see how we can make it work.
  • Enhanced maternity/paternity leave/adoption leave
  • A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.

Who are we?

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.

In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning, and development.

Start your journey with us today.

An environment where you can thrive

We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?

If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It’s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.

Here are 3 top tips to help you submit a successful application:

  • Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
  • We would encourage you to include a cover letter as part of your application. It’s your chance to tell us why you would be a brilliant addition to our team.
  • Take your time with your application and check there are no errors such as spelling mistakes.

Once you have submitted your application, we will be in touch as soon as possible with next steps.

To find out more about Subsea7 visit our website here.

You can also follow us on our social channels Linkedin, Facebook, Twitter, and YouTube.


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Please be on your guard against recruitment scams. These are increasingly being carried out online through false job advertisements, job websites, unsolicited emails, or bogus recruiters purporting to be from Subsea 7. As a company, we treat this fraud very seriously, and ask that you read our Recruitment Fraud guidance, to help you spot the signs of a scam.