Subsea7 are looking for an Engineering Technical Team Coordinator to join our Pipeline Group (PG) team on a full time, permanent basis located at our Sutton, London office. PG are responsible for delivering fit for purpose rigid pipeline installation methods and analysis to projects and tenders supported by the PG with specific focus on safe and cost-effective installation operations.
As an Engineering Technical Team Coordinator, you will assist the Engineering Manager and their supporting team by carrying out a wide range of administrative and secretarial tasks including complicated travel and VISA processing, but also requires a candidate with the motivation to develop themselves supporting the administration of the Engineering Department activities such as weekly progress reporting, quality control audits amongst other activities.
This role is instrumental within PG Engineering, facilitating collaboration among various sectors to achieve optimal performance in the function. This is an excellent opportunity for someone looking for a highly varied role and for development where full training can be provided in areas such as Power BI, etc to enable you maximise your potential in the role.
What will you be doing?
This will be a varied role and one that will adapt to the needs of PG as our business evolves but some tasks you will be involved in include:
- Support engineering team based in Sutton and in Aberdeen. There may also be a requirement to support remotely where other PG engineering teams are located, e.g., Houston, Stavanger, and collaborate with the local admin teams when required.
- Supporting and assisting with new hires, liaising with HR, Facilities, IT, Security, etc to ensure smooth onboarding.
- Assist the team in booking extensive travel and expenses, supporting with complicated visa processing, medical requirements for travel as required. Arrange offshore BOSIET Certificates for Engineers and all other travel related issues.
- Creating and maintaining Teams/SharePoint sites, Excel spreadsheets (i.e., Skills & Training matrix, HSEQ matrix, expense reports) specific to PG Engineering.
- Maintaining comprehensive distribution lists.
- Responsible for reports generation and insights extracted from Subsea 7 databases (e.g., SAP) and compiling into spreadsheets and dashboards (Excel and Power BI).
- Organise events including a yearly global event for Engineers.
- Creating PO/PR via SAP.
- Support Engineering Manager on technical activities.
What experience would we like you to have?
Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience, we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.
- Relevant administrative/secretarial experience at a senior level, ideally within an international organisation.
- High level of interpersonal skills with an ability to communicate and interface with widely diverse groups of stakeholders at various levels within a large organisation.
- A proficient level of IT skills, particularly with Microsoft 365, Outlook, Word, PowerPoint, Excel, and MS Teams.
- Highly organised, able to deal with prioritising a wide variety of tasks and dealing with highly changeable priorities and schedules.
- Good project management skills and a high level of attention to detail.
- Highly collaborative, able to demonstrate a positive attitude to working in a team, supporting multiple stakeholders and flexibility to assist in tasks not necessarily in your remit when required.
What do we offer?
- Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development.
- Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time or flexitime working. We can’t promise to give you exactly what you want, but let’s have a discussion to see how we can make it work.
- Enhanced maternity/family leave/adoption leave.
- A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.
Who are we?
We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.
At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.
In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning, and development.
Start your journey with us today.
An environment where you can thrive.
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.
We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.
Our people are at the heart of what we do at Subsea7, and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity based on merit are the foundation of how we work and develop together.
What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.
You may be prompted to set up a profile with us. It’s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.
Here are 3 top tips to help you submit a successful application:
- Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
- We would encourage you to include a cover letter as part of your application. It’s your chance to tell us why you would be a brilliant addition to our team.
- Take your time with your application and check there are no errors such as spelling mistakes.
Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here.
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