At Subsea 7, we take pride in being recognized globally as a leader across the Energy Industry. For 5 decades our people have delivered over 1,000 projects in all water depths across our energy hubs and we continue to do so, adapting and evolving in an ever-changing world.
Our success and sustainability are only made possible by continuing to develop our assets and technology through innovation and collaboration, and importantly through the development and diversity of our people who every day ‘Make Incredible things Happen’ At Subsea 7.
Subsea7 is looking an Office Administrator to assume in our Lisbon Hub, among other responsibilities, a significant focus in overseeing and delivering day-to-day office services and support facilities management to provide and promote a positive and welcoming working environment for all employees and visitors.
All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
KEY RESPONSIBILITIES
- Welcoming new employees and visitors, but also providing them office safety induction.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
- Purchasing office supplies, equipment, and furniture, but also overseeing the necessary maintenance.
- Management of the office fixed assets database, but also inventory administration, ordering, disposal, and cleaning.
- Oversee in-house arrangements for new starters and internal transfers, namely desk allocation, office equipment/stationery provision.
- Booking into accounting system the SES/GR (Service Entry Sheet/Goods Receipt) and facilities budget tracking.
- Processing, register and handling of PO's and PR’s, creating Requisitions and invoice handling/checking.
- Assists in planning and organizing in and out of office company events.
- Performing other relevant duties when needed.
PROFESSIONAL QUALIFICATIONS & EXPERIENCE
- Bachelor’s degree in administration or facilities management or equivalent experience.
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
- Enthusiastic, self-starter with a keen attention to details.
- Advantage to have some experience with budgeting and procurement.
- Good knowledge of English.
PERSONAL SKILLS
- Strong analytical skills.
- Creative problem solving - able to suggest and develop new methods and ways of working.
- Sound communication skills – able to communicate ideas and results to various stakeholders both in written reports and in meetings, presentations etc.
- The ability to work in a team as well as individually with a minimum of supervision.
- The ability to organize and prioritize own work and as such have responsibility for discrete work packages ongoing simultaneously.
- Understanding of clients’ needs and ability to suggest and apply “fit for purpose” solutions.
OUR OFFER
We are an Equal Opportunity Employer. We are committed in creating a diverse workforce and look to offer an exciting and excellent international career opportunities as you develop your skills and aspirations.
Along with a range of employment benefits, career development opportunities (mentoring and development programmes) and a flexible working environment, our employees can also further enhance their work-life balance through our Remote Working Policy and wellbeing through a Medical Private Plan and a Wellbeing support initiatives.
Join Us
All applicants that meet the job criteria will be contacted in the two weeks following the application submission date by our AMEC recruitment team. Remaining applications will be integrated in our database and considered in future job opportunities.