Subsea7 have an opportunity for a Contracts / Subcontracts Specialist to join our Offshore Resources division on a 6 month contract basis.
The Contracts / Subcontracts Specialist will be part of a collaborative SCM and Tendering team that supports Pipeline Group to develop and deliver rigid pipelay tenders and projects to all Subsea7 Regions, offering maximum value to the end client through locally tailored solutions, automation, and strategic supply chain partnerships.
What will you be doing?
Reporting directly to the Pipeline Group SCM Manager, the Contracts / Subcontracts Specialist will be responsible for defined elements of the pre-award and post-award SCM activities associated with the Pipeline Group.
General:
- Responsible for defined elements of the subcontracting activities associated with the Pipeline Group as delegated by the Pipeline Group SCM Manager.
- Promoting awareness of and ensuring strict compliance with all Supply Chain Management (“SCM”) processes and procedures, including the Subsea7 Code of Conduct, SCM Process for Procurement and Supplier Contracting Principles.
- Supporting, on behalf of the budget holder, supplier selection, bid evaluation, recommendation, commitment and delivery of subcontracted products and services.
- Delivering subcontracted products and services in accordance with approved budgets, schedule and agreed terms.
- Development of productive working relationships with key internal and external stakeholders including other members of the Offshore Resources SCM team and the Pipeline Group.
- Highlight areas of risk and opportunity to all relevant stakeholders.
- Develop ideas and strategies to improve processes and procedures with a view of continuous improvement.
- Management and periodic review of existing frame agreements.
- Maintain a working knowledge of legal requirements, Industry rules and regulations related to contractual documents, performance of contract work, quality assurance requirements and business relationships.
Pre-Award / Tendering:
- Engage with internal stakeholders to understand their / the end client requirements, including attendance at internal tender kick-off meetings where required.
- Develop and maintain SCM strategy documents and procurement plans, promote lessons learned and best practice.
- Maintain up to date the Company Supplier Management Systems (supplier Pre-Qualification, Due Diligence and Screening)
- Identify potential bidders and establish a bidders list.
- Determine the appropriate contracting model i.e. frame agreement, subcontract, Call Off Order or Purchase Order.
- Draft any contractual documentation required as part of the Request for Quotation (RFQ) package, including reviewing any main contract flow-downs, drafting subcontracts and Call Off Orders.
- Prepare, coordinate and issue RFQ’s in line with the agreed SCM strategy document or procurement plan.
- Coordinate and manage any clarifications.
- Review, evaluate (from a commercial and contractual perspective) and rank supplier proposals and quotations along with other disciplines, prepare bid comparisons.
- Lead negotiations with suppliers with the purpose of achieving the most favourable positions for the Company from a commercial, technical, contractual, operational, quality and safety perspective and targeting savings against budget.
- Make recommendations to award and prepare Supplier Commitment Approval (SCA) forms.
Post-Award / Contract Management:
- Prepare award documentation.
- Finalise and place subcontracts, call off orders and purchase orders as required.
- Participate in the post-award kick-off meeting with the selected supplier.
- The proactive identification, reporting and resolution of project issues.
- Management of the Change Order process.
- Accurate financial and progress reporting, including providing input to cost controllers.
- Providing regular and accurate summaries and reports on the status of subcontracted activities to management as required.
- Participate in internal project meetings where required.
- Maintain contact with suppliers and expedite services and deliverables as per project schedule.
- Execution of contract close-out activities ensuring that all completion certificates are issued, goods receipts and service entry sheets are entered into SAP, invoices are paid, Purchase Orders closed out, any bonds or guarantees are returned, residual warranty obligations are recorded, and a statement of final account is agreed.
- Participate in lessors learned sessions and supplier performance assessments.
What experience would we like you to have?
Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we are looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.
- Preference for previous experience in a supply chain management contracts / subcontracts role.
- Excellent communication skills, both verbal and written.
- Capable of developing and maintaining strong business relationships at all levels in the organisation.
- Commercially aware with excellent analytical skills and an ability to work with detail and accuracy.
- Strong planning and organising skills, able to identify and effectively prioritise workload and successfully meet multiple, often competing deadlines.
- Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
- Experience with SAP and / or SAP Ariba desirable.
- Ability to develop and adapt to role requirements.
- Pro-active with a solutions-based approach, willing to challenge the status quo.
- A collaborative worker, who demonstrates initiative and ownership of deliverables.
- A hands-on practical approach and willingness to support team activities.
- Committed to continuous improvement and identification of efficient work methods and processes.
- Willingness to learn and understand the technical aspects associated with the role.
What do we offer?
- Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
- Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time or flexitime working. We can’t promise to give you exactly what you want, but let’s have a discussion to see how we can make it work.
- Enhanced maternity/paternity leave/adoption leave
- A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.
Who are we?
We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.
At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.
In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.
Start your journey with us today.
An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.
We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.
Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.
What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.
You may be prompted to set up a profile with us. It’s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.
Here are 3 top tips to help you submit a successful application:
- Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
- We would encourage you to include a cover letter as part of your application. It’s your chance to tell us why you would be a brilliant addition to our team.
- Take your time with your application and check there are no errors such as spelling mistakes.
Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here.
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