Subsea7 are seeking an enthusiastic Legal Administrator to join our Legal team in our Sutton or Aberdeen offices on a staff basis.
Reporting into the Paralegal & PA to General Counsel, the relevant candidate will also assist in different areas within administration support group on an as need basis when requested by Administration Team Leader.
What will you be doing?
- It is the Administrator’s duty to be familiar with and act according to the Subsea7’s Code of Conduct and HSEQ policy. Ethics Policy, Human Rights and HSEQ policy statement and the House rules set for the Company.
- Have full overview, responsibility and ownership for the Legal Department administration filing including filing of Request for External counsel forms, Engagement letters, updating the Entity Data base, and Legal archive and filing of client contracts.
- Setting up PR and PO for the legal team for the relevant law firms when required.
- Managing and processing of invoices for the Legal department.
- Supporting with managing the budget within Legal for each external lawyer costs, at year end making sure all invoices are processed and budgeted for that year to be in compliance with budget.
- Arranging Notaries
- Support other members of the legal department with administrative tasks on an as needed basis with Travel, Expenses and Time sheets when needed.
- Super user on SharePoint in accordance with Document Control System. Fully responsible for internal Legal databases and Global Legal SharePoint site.
- Supporting with Legal Seminars and events.
- May be involved with confidential matters.
What experience would we like you to have?
Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.
- Communication and interpersonal skills are essential.
- Always maintain Confidentiality.
- Able to communicate effectively and articulately at all levels within the industry.
- Self-improvement, education, development.
- Administration and system oriented.
- Keep high standard and quality on all deliverables.
- Admin experience and interested in Legal.
Attributions /skills / required /sought
- An experienced administrator with good communication skills and the ability to build a good working environment both within the Legal Department and externally.
- Strong co-ordination, organisation and liaison skills with the ability to seek and gain consensus solutions to complex issues.
- Clear and effective oral and written communication skills in both the English language.
- Use the Subsea7 values to ensure that work is delivered and in accordance with the company agreed processes and comply with standard ways of working.
- Ability to be efficient in an environment of continuous improvements.
- Knowledge of SharePoint, SAP, and Microsoft outlook
Due to the nature of this role, the suitable candidate should be available to work in the office 5 days per week.
What do we offer?
- Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
- Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time or flexitime working. We can’t promise to give you exactly what you want, but let’s have a discussion to see how we can make it work.
- Enhanced maternity/paternity leave/adoption leave
- A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.
Who are we?
We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.
At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.
In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.
Start your journey with us today.
An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.
We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.
Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.
What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.
You may be prompted to set up a profile with us. It’s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.
Here are 3 top tips to help you submit a successful application:
- Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
- We would encourage you to include a cover letter as part of your application. It’s your chance to tell us why you would be a brilliant addition to our team.
- Take your time with your application and check there are no errors before final submission
Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here.
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