At Subsea 7, we take pride in being recognized globally as a leader across the Energy Industry. For 5 decades our people have delivered over 1,000 projects in all water depths across our energy hubs and we continue to do so, adapting and evolving in an ever-changing world. Our success and sustainability are only made possible by continuing to develop our assets and technology through innovation and collaboration, and importantly through the development and diversity of our people who every day ‘Make Incredible things Happen’ At Subsea 7.
The Senior Document Controller ensures that the projects technical documentation is properly checked and formatted. He/she setups the document process within the project and ensures that the documentation flow is fluid and tracked.
In that regard, the Senior Document Controller supervises the Document Controllers team within the project. He/she liaises with other project disciplines in order to coordinate the Document Control actions and reporting.
The Senior Document Controller ensures all documents are finalised at project end and that the Final Documentation is correctly compiled. He/she supervises also the project documentation archiving.
All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
KEY RESPONSIBILITIES
- Setup the documentation process and issue the Project Document Control Procedure.
- Setup the Electronic Document Management System (EDMS).
- Cooperate with Engineering and Planning disciplines in order to fill document numbers and format information in the Master Document Register (MDR). Ensure that all documents are referenced.
- Cooperate with SCM in order to fill document numbers and format information in the Suppliers Document Registers (SDR). Ensure that all documents are referenced.
- Present the document process and format at supplier Kick-Off Meetings.
- Ensure that documents format is checked.
- Check and update metadata in the EDMS.
- Ensure that updated documents are available for project team.
- Ensure that process given in the project Document Control Procedure is followed.
- Dispatch documents for internal review or approval and follow-up internal flow.
- Ensure that transmissions to external stakeholders are tracked.
- Ensure that official return comments are received, tracked and dispatched.
- Reforecast document issue dates in liaison with Engineering and Planning disciplines.
- Create and issue status reports to project team and to client.
- Ensure that Final Documentation is compiled. Improve reporting for other discipline specific needs.
- Supervise project documentation archiving (hard and electronic copies)
- Challenge project Document Control team
- At project end, present a Lessons Learnt to the Document Control department
PROFESSIONAL QUALIFICATIONS & EXPERIENCE
- Fluent in English.
- Expertise in MS Word, Excel and Adobe Acrobat software.
- Good knowledge of IT network and information systems.
- Mastery of documentation flow and process.
- Knowledge of documentation planning.
- Advanced knowledge of EDMS.
- Team leadership.
- Proactive in report monitoring.
- Basic knowledge of other disciplines (engineering, SCM, Quality, HSE, …).
PERSONAL SKILLS
- Strong analytical skills.
- Creative problem solving - able to suggest and develop new methods and ways of working.
- Sound communication skills – able to communicate ideas and results to various stakeholders both in written reports and in meetings, presentations etc.
- The ability to work in a team as well as individually with a minimum of supervision.
- The ability to organize and prioritize own work and as such have responsibility for discrete work packages ongoing simultaneously.
- Understanding of clients’ needs and ability to suggest and apply “fit for purpose” solutions.
OUR OFFER
We are an Equal Opportunity Employer. We are committed in creating a diverse workforce and look to offer an exciting and excellent international career opportunities as you develop your skills and aspirations.
Along with a range of employment benefits, career development opportunities (mentoring and development programmes) and a flexible working environment, our employees can also further enhance their work-life balance through our Remote Working Policy and wellbeing through a Medical Private Plan and a Wellbeing support initiatives.
Join Us
All applicants that meet the job criteria will be contacted in the coming weeks following the application submission date by our recruitment team. Remaining applications will be integrated in our database and considered in future job opportunities.#LI-AB1