Title:  HR Administration & Benefits Team Lead

Overview

Subsea7 is seeking a HR Administration and Benefits Team Lead to join our team on an 18-month Fixed Term Contract to cover materinity leave. This role will be based in our Westhill, Aberdeen office.

Supports and leads the UK Benefit and HR Administration team, 14 people (2 Benefits and 12 Administration), supporting our UK business, some of our international locations and HR teams. Ensuring the delivery of efficient, timely and accurate transactional HR and benefits support to the business, working as focal point for all benefits and administration activities and queries.

Direct line management responsibility for 4 people: Compensation & Benefits Coordinator, Communications Advisor and two Senior HR Administrators.

What will you be doing?

Benefits:

• Responsible for all UK Onshore Benefits and ensuring the administration involved in these benefits.  
• Leads the daily allocation and delivery of Benefits and Wellbeing.
• Providing benefits expertise to the business, working with the UK onshore HR teams and the Group Reward team to support related activities.
• Acts as a subject matter expert, providing support and guidance on benefits and taking a hands-on approach to delivery.
• Proactively monitoring market trends and industry best practice in relation to employee benefits.
• Develop and present analytical data on benefits and policy improvements to support reviews with the HR teams and the business.
• Ensure the successfull delivery of the annual flexible benefits renewal and ongoing review of benefit providers.
• Responsible for ensuring the promotion of the flexible benefits scheme.
• Developing and maintaining relationships with existing benefit providers and liasing with new benefit providers.
• Overseeing the handling claims for insured benefits in collaboration with other functions.
• Responsible for ensuring the accuracy of benefits information in SAP.
• Monitoring and compliance with regulatory reporting related to compensation e.g. pension auto enrolment and other external/legislative reporting requirements. Reviewing and analysing current systems and processes relating to benefits.
• Developing and maintaining positive, collaborative working relationships with all staff, external providers and internal stakeholders to ensure the reputation of the HR Resource Centre team as a customer focused function.

HR Administration;

• Lead the HR administration function, with the support of two Senior HR Administrators, ensuring tasks are delivered to a high standard across all aspects of the employee lifecycle;
• Delivering efficient organisation of all HR administration activity, ensuring compliance and adherence to Subsea7’s business management systems, professional tools and policies.
• Acts as a subject matter expert, providing support and guidance on all aspects of HR support to the team and taking a hands-on approach to service delivery as and when required.
• Provides direction, support and coaching to direct reports, ensuring the on-going development of in-house capability.
• Provide regular feedback to the HR Manager, identifying and escalating potential issues with service delivery.
• Work collaboratively with all business stakeholders and HR colleagues to ensure consistent processes across the business.
• Deliverying training to HRC Administration team on key updates and processes.
• Responsible for ensuring UK employment law and legislative updates including immigration are; updated in HR policies, processes and systems.
• Ensuring effective maintenance of correspondence and processes and ensuring key policy/process updates are communicated across HR teams.
• Reviewing and analysing current systems and processes relating to HR Administration delivery to ensure that they are effective and up to date.
• Continous collaboration, ensuring alignment of processes, with other teams within HRC (recruitment and payroll & training) to ensure quality end to end delivery from the HRC to the business.

What experience would we like you to have?

Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.

• Educated to degree level or equivalent
• CIPD Qualified or equivalent
• Confident with technology, excellent working knowledge of the Microsoft 365 suite and HRIS (ideally SAP Success Factors)
• Experience and expertise in a Benefits role with associated knowledge of benefits packages
• Experience and expertise in a senior role, with  knowledge of benefits packages
• Ability to prioritise a busy workload and manage customer expectations accordingly
• Excellent communication skills with the ability to communicate with a variety of people, both verbally and in writing
• Strong analytical, planning, modelling and project management skills
• Confident with technology, excellent working knowledge of the Microsoft 365 suite and HRIS (ideally SAP)
• Excellent communication skills, both verbal and written, with the ability to build and maintain strong business relationships at all levels
• Strong analytical, modelling and project management skills.
• Excellent planning and prioritising skills, able to manage customer expectations and meet deadlines
• Capable of preparing and presenting high quality, accurate and engaging presentations and reports in a timely manner for senior management review
• Demonstrates credibility and professionalism, operates with the highest standards of integrity, preserving confidentiality at all times
• A collaborative worker able to engage with a range of key stakeholders, while also demonstrating initiative and ownership to work with minimal supervision
• Experience of managing a team

#LI-AR1