What will you be doing?

Overview of Role

Subsea7 is hiring a Purchasing Specialist that will support the team to procure project materials/services (Incorporable or Installation aids) as allocated by the Project SCM Manager and ensure the complete & timely delivery of the material & equipment in line with the project requirements.

Key Responsibilities

• Propose the Bidders List based on Company and Subsea 7 approved Suppliers Lists and based on approved SCM strategy within the Project.
• Issue RFQ (Request for Quotation) to Bidders.
• Perform commercial and contractual analysis, schedule evaluation of bids, and incorporate technical evaluation from Engineering, QA, QC & HSE. Finalise the bid summary and make recommendations to the Project SCM Manager for technically acceptable solutions.
• Perform commercial negotiation and ensure the best deal for Subsea 7.
• Prepare and submit the Supplier Commitment Approval (SCA) for review and approval by the Budget Holder.
• Create and get approval of the PR & PO in SAP4Hana.
• Organise and run the Kick off Meetings with Vendors, ensuring in particular that instructions related to Vendor documentation and the administration of the Award are clearly explained and understood.
• Where required, expedite the supplier documentation and regularly review the status of the SDR (Supplier Documentation Register)
• Where required, attend the pre-production meetings (PPM). Ensure, with the QC engineer, that all the documentation required to hold the PPM (ITP, Manufacturing procedure, Welding procedure, testing procedure is available with the right level of approval and issue the agenda.
• Receive & forward the supplier’s calls for inspections to the project QC engineer and, as applicable, to the client (as per the requirement of the ITP), monitor the progress of the inspections, ensure that the inspection report is received, reviewed, agreed & logged. Forward the finding(s), if any, to the supplier.
• Ensure a close relation with the QC engineer and keep aware of all QC issues and anticipate their consequences on schedule.
• Attend expediting visits and meetings as necessary and ensure MOMs are issued.
• Follow up the progress of the manufacturing and keep the Project SCM manager informed of any event that may result in late delivery and prepare a recovery plan.
• Review all correspondence and take necessary actions as required.
• Keep up to date the log of suppliers technical queries/deviations and expedite their close-out.
• Expedite the issue / review and approval of the Supplier documentation.
• Process Change Order Request / Change order negotiation and approval.
• Ensure and is responsible for the delivery in time, cost and quality of the material, services and documents of the Award.
• Ensure all conditions are enforced to issue a release note and trigger the material receipt function in SAP4Hana when the release note is issued.
• Expedite the issuance and the submission of the supplier’s data book, ensure it is in accordance with the project requirements, liaise with all parties to review it and with the supplier to amend the data book until it is approved.
• Prepare and issue the shipment documentation to the transit agent. Ensure a close relation with the transit agent to allow the anticipation of the release of the goods.
• Check Suppliers invoices and the final account, obtain the corresponding close out certificate from Suppliers.
• Ensure feedback and supplier performance evaluations upon completion of works by use of Supplier performance assessment.

What experience would we like you to have?

Required Experience

• 1- 3 years of experience in procurement of goods in relevant fields.
• Main software knowledge (Microsoft suite, SAP Ariba)
• Good level of English

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