Title:  Senior Subcontract Specialist

What will you be doing?

Subsea 7 is hiring a Senior Subcontracts Specialist for Oil & Gas project to manage procurement of complex “engineered” materials and/or services as allocated by the Project SCM Manager

Key Responsibilities

    Pre-Award

• Coordinates with other disciplines (Engineering, QA, QC & HSE) to ensure all requirements are included in pre-qualification and tender documents – including contractual flow downs - and prepare/issue the Request for Quotation to the suppliers of the Bidders list using SAP Ariba tool.
• Coordinates with other disciplines to ensure the review and the clarification of all bids (runs contractual, commercial and schedule analysis and liaises and coordinates with other disciplines for on-time review and clarification of technical, quality and HSE sections).
• Accountable for completing the bid summary and presenting a recommendation to the Project SCM Manager and the Project Manager.
• Performs commercial negotiation and ensure the best deal for Subsea 7.

     Award Management

• Prepares the Form of Agreement / Subcontract document
• Prepares the Supplier Commitment Approval (SCA/CBE) and the contractual deviation matrix for Management approval
• Expedites the PR and Creates PO in SAP and expedites their approval.
• Ensures Form of Agreement / Subcontract signature in DocuSign
• Update Project Procurement Plan and Budget basis

     Post Award Management

• Understands the requirements of the Project (scope of work, delivery schedule, budget, flow-down conditions) and how the PO integrates in the Project execution plan and interfaces with other Project activities.
• Understands the product/Service and the execution strategy of the Supplier, its procurement and subcontracting strategy, the key engineering and manufacturing steps and the associated risks.
• Understands the risks of the PO and develops mitigation measures early with the relevant project stakeholders.
• Defines the convergence plan of the PO and identify the key gates, associated dates and readiness conditions. They use the convergence plan to monitor the progress of the PO and to communicate priorities to Project stakeholders and expedite their actions. He promptly reacts on delays.
• Organizes necessary audits, KOM and PPMs. They monitor and expedites the progress of the Supplier documentation (issuance by the Supplier and review / approval by S7 and Client) and the timely treatment of Technical Queries, Deviation Requests and Non-Compliance Reports.
• Raises the awareness of the Project Team on PO issues that could affect the performance of the Project and work to resolve them with the support of the relevant project stakeholders.
• Reports to the Project SCM Manager and is the focal point of contact with the Supplier for all commercial, contractual, progress and coordination matters.
• Liaises with the Package Manager to understand the interfaces of the PO with other project activities and to include the associated constraints in the contract.
• Coordinates and liaises with other functions that have a contributing role to the final delivery of PO.
• Works in straight collaboration and team spirit with the Technical Owner and the Quality Owner and develop with them a sense of co-ownership for the delivery of the PO.
• Is the PO Owner. He / She doesn’t have full understanding of all aspects of the PO but he shall mobilize and coordinate all necessary resources inside and outside the Project to ensure the safe, timely, on budget and compliant delivery of the PO.

What experience would we like you to have?

Qualifications

• Degree in a relevant discipline (Engineering or Business) or qualified by Experience
• Have a minimum of 12 years of Supply Chain Management Experience (Vendor Qualification, Issuing Request for Quotation and Purchase Orders, Purchase Order Follow up and Close out of Purchase Order)
• Aramco experience is required for Survey, Pre-commissioning, and other Misc Subcontracts
• Is not required to solve technical issues (role of the Technical Owner) but shall be able to understand technical discussions and to measure potential associated commercial or schedule impacts.
• Is “cost saving” oriented, and capable of challenging requests.
• Have a good knowledge of the offshore industry and its specificities and of complex items.
• Demonstrate good communication skills and works well with others.

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