HR Benefits and Payroll Supervisor

Short Description

Plan, direct, or coordinate payroll and benefits activities for Gulf of Mexico region. 2 direct reports.

Additional Requirements

Benefits:

• Design, evaluate and modify benefits policies to ensure that programs are current, competitive, and in compliance with legal requirements.
• Administer, direct, and review employee benefit programs, including the integration of benefit programs following mergers and acquisitions.
• Fulfill all reporting requirements of all relevant government rules and regulations, including the Employee Retirement Income Security Act (ERISA).
• Direct preparation and distribution of written and verbal information to inform employees of benefits and payroll policies.
• Stay current with legislation changes and industry trends.
• Identify and implement benefits to increase the quality of life for employees by working with brokers and researching benefits issues.
• Mediate between benefits providers and employees, such as by assisting in handling employees' benefits-related questions or taking suggestions.
• Review/process all qualifying event changes to ensure compliance.
• Annual Open Enrollment Process to include development of benefit brochure, communication to employees and Open Enrollment Presentations
• Handle benefit inquiries from employees.
• Process all benefit invoices to include Aetna, BCBS dental, VSP, Hartford, Trustmark and WEX
• Initiate benefit platform set up change, when health and welfare vendor changes, i.e. Next Level PRIME/Modern Health set up, EDI etc.

Additional Requirements

Payroll:

• Main Subsea7 contact to initiate ADP changes (i.e. new 60-63 catch up rule for 2025)
• Bi-Weekly Payroll submittal review/sign off.
• Bi-Weekly submittal of flex spending contributions to WEX.
• Bi-Weekly submittal of Trustmark contributions.
• Annual upload of new employee contribution due to Open Enrollment Election.
• Annual required W-2 health insurance premium reporting.
• Set up and research new state unemployment tax and state tax

Additional Requirements

EXPATs/INPATs:

• Calculate and submit shadow payroll for INPATs/EXPATs
• Tracking and coordinating John Allis tax service for annual 1040 filing and set up tax meets for new arriving INPATs.

Health and Welfare Benefit Reporting:

•  Medicare Part D CREDITABLE Coverage Disclosure Notice
•  New Hire Exchange Notice
•  Additional Annual legal notices
•  1095C
•  CMS Reporting
•  Massachusetts Annual Health Insurance Responsibility Disclosure Reporting Requirement

Additional Requirements

Other:

• Annual EEO-1 Reporting
• FMLA/STD Administration and monitoring
• 401(k) audit, which includes separate spreadsheet completion for both Xodus and Subsea7.  Auditors review payroll census and contribution submittal to include checking date contributions were withheld/submitted as well as checking match calculations.  Auditors also select employee samples and review contribution election, changes and match calculation.
• Banking change set up with health and welfare vendors, as well as ADP
• 401(k) plan merger to Subsea7 plan for new acquisition, plus required plan amendments and notifications
• Oversite and administration of Annual incentive bonus and salary review process.