Title:  Facilities HSE Coordinator

What will you be doing?

The HSE Coordinator reports to both the Facilities Manager and the Senior HSE Manager, supporting all health, safety, and environmental functions within the Sutton office. This role plays a vital part in ensuring the facility remains compliant, safe, and conducive to a comfortable and productive working environment for all building users.

This is part time role, 20 hours per week. 

• Safety Culture: Promote a proactive safety culture, encouraging near miss reporting and continuous improvement across office and contractor teams
• Incident Management: Proactively follow up on any incidents within the building, ensuring timely reporting, thorough investigation and root cause analysis, and implementation of lessons learned.
• First Aid & Emergency Preparedness: Maintain records of first aiders and fire wardens, coordinate their training and refresher sessions, and ensure sufficient nominated persons are appointed. Manage arrangements for keeping first aid kits fully stocked and for testing and maintaining on-site AEDs. Ensure emergency preparedness protocols are regularly reviewed and updated, to include regular drills and reports to follow-up on any findings or improvements. All in compliance with regulations.
• Environmental & Sustainability Reporting: Lead the collection and submission of environmental data for corporate sustainability reporting. Liaise with cleaning contractors for accurate waste data, monitor building energy usage, and support initiatives to reduce energy consumption, waste, and carbon footprint.
• Safety Observations and Data Management: Review and respond to safety observation cards submitted by building users. Input key data into the internal safety management system, Synergi, including monthly manhours worked in the building and other relevant safety metrics. Maintain records and report trends.
• Safety inspections: Conduct regular safety inspections and audits of office facilities, ensuring compliance with industry standards and internal HSE policies.
• Ergonomics: Conduct Display Screen Equipment (DSE) assessments for staff, providing ergonomic advice and follow up on required adjustments.
• PPE Store Management: Oversee the PPE store, including stock control, ordering, and distribution to staff travelling to worksites.
• Staff Liaison and Engagement: Represent the Facilities team in all matters related to HSE in the Sutton Office, with a focus on promoting and encouraging a culture of wellbeing, safe working, and environmental sustainability.
• COSHH Management: Conduct and review risk assessments and COSHH evaluations for office-based activities, ensuring control measures are in place and documented.

What experience would we like you to have?

• Thorough knowledge of UK HSE legislation and best practise, including the Health and Safety at Work Act 1974, CDM 2015, RIDDOR, COSHH
• Risk assessment and hazard identification – Ability to conduct detailed risk assessments and implement control measures tailored to an office environment
• Incident investigation and root cause analysis - Experience of leading investigations, documenting findings, and driving corrective actions.
• Emergency response planning - Capable of designing and executing drills, evacuation plans and liaising with emergency services.
• Auditing and inspection proficiency - Conducting internal audits and site inspections to ensure compliance and continuous improvement.
• Previous experience working in an advisory role in Facilities or HSE in a comparable Corporate Office environment
• Proficiency in Microsoft Office.
• Good command of written and spoken English.
• Strong communication skills – be able to work with everyone in the building
• Excellent prioritisation and organisational skills with strong attention to detail.
• Proactive, flexible with a can-do attitude.#LI-AB1